Accounting Clerk​/AP–AR Assistant

The Valley of the Sun JCC is seeking an Accounting Clerk / AP–AR Assistant to support our accounting team. The position focuses primarily on accurate and timely data entry for accounts payable and accounts receivable, including vendor invoices, customer charges, receipts, and payments. Our campus features a fitness center, outdoor pools, gymnasium, early childhood education center, cultural programs, day camps, recreational sports, and other programs serving members and nonmember participants.

This position will begin part-time. Weekly hours and a consistent work schedule will be established at hire based on department needs and agreed availability. The employee will coordinate with the Senior Accountant to meet billing, payment processing, and month-end deadlines within scheduled hours. The position may transition to full-time based on organizational needs, transaction volume, employee performance, and budget availability. Conversion is not guaranteed and requires management approval.

Any approved conversion will be documented in writing, including the effective date, schedule, compensation, and benefits eligibility.

Part‑time benefits are subject to JCC policies and applicable eligibility requirements. Upon conversion to full‑time, the employee may become eligible for medical, dental, life, short‑ and long‑term disability insurance, voluntary insurance options, paid vacation, sick and holiday time, 401(k), a health savings account, complimentary JCC membership, and program discounts, subject to plan terms and applicable waiting periods.

The Accounting Clerk / AP–AR Assistant processes routine financial transactions, maintains supporting documentation, and assists with account reconciliations. Working under the direction of the Senior Accountant, this individual follows established procedures and internal controls, identifies discrepancies, and communicates missing information or processing concerns promptly.

Success in this role requires accuracy, dependable follow‑through, confidentiality, and the ability to manage repetitive, high‑volume work while meeting deadlines. Assignments will be prioritized to align with the employee’s scheduled hours.

• Receive, organize, and enter vendor invoices and approved expense reimbursements accurately and promptly.
• Verify vendor information, invoice numbers, dates, amounts, payment terms, and supporting documentation.
• Check for duplicate invoices and confirm required approvals before submitting items for payment.
• Apply established general ledger account and department codes; refer unclear coding to the Senior Accountant.
• Prepare payment batches and supporting documentation for review and approval.
• Record approved payments and maintain organized electronic files.
• Compare vendor statements with accounting records and assist in resolving missing invoices, credits, or payment discrepancies.
• Collect and maintain vendor documentation, including Forms W‑9, and assist with information gathering for annual Form 1099 reporting.

• Enter approved customer invoices, program charges, and other billing transactions.
• Record cash, check, credit card, ACH, and other receipts and apply payments to the appropriate accounts and invoices.
• Prepare receipt batches and supporting documentation for deposits and reconciliation.
• Compare recorded receipts with deposit records and payment processor reports; identify and report differences.
• Process approved credits, adjustments, and refunds with appropriate documentation.
• Maintain customer account records and assist with statements and accounts receivable aging reports.
• Assist with routine…