Executive Assistant

We are seeking a highly organized, proactive Executive Assistant to support two senior executives operating across multiple businesses, investment vehicles, and a family office structure. This in‑person role based in Scottsdale, AZ is ideal for someone who thrives in fast‑paced, high‑trust environments, enjoys bringing order to complexity, and takes pride in being the operational backbone behind effective leadership.

You will play a critical role in managing calendars, inboxes, meetings, and communications across several entities—ensuring nothing falls through the cracks.

• Manage complex calendars for two executives across multiple companies and email accounts
• Coordinate and schedule in‑person and virtual meetings (internal, external, investor, board, and personal as needed)
• Proactively resolve scheduling conflicts and anticipate time‑management needs
• Prepare agendas, take meeting notes when applicable, and track follow‑ups and action items
• Manage and triage multiple executive inboxes
• Draft, edit, and organize email communications on behalf of executives
• Flag urgent items, prioritize responses, and maintain inbox organization
• Maintain structured systems for files, contacts, meeting notes, and communications across entities
• Help build and maintain repeatable processes and organizational workflows
• Support light project coordination and administrative tasks as needed
• Ensure clarity and consistency across family office and investment‑related operations

• Experience as an Executive Assistant or similar role supporting senior leaders
• Exceptional organizational skills and attention to detail (this is a must)
• Proven experience managing calendars and inboxes
• High level of discretion, professionalism, and confidentiality
• Strong written and verbal communication skills
• Proactive, solution‑oriented mindset with the ability to anticipate needs
• Comfortable operating across multiple companies, priorities, and work streams
• Tech‑savvy (Google Workspace, Microsoft Office, Zoom, Slack)
• Ability to work in person in Scottsdale

• High‑impact, trusted position with direct access to senior leadership
• Exposure to multiple businesses, investments, and strategic initiatives
• Opportunity to help create structure and operational excellence across entities
• Long‑term role for someone who wants to grow with a dynamic organization