Purchasing Agent

PRIMARY RESPONSIBILITIES

• Assemble, distribute, track, and evaluate bid packages and submitted proposals
• Generate home construction budgets by build region and vendor
• Prepare purchase order information per job at Start release for accounting
• Research and resolve discrepancies related to invoices and purchase orders
• Respond to inquiries from construction teams, office staff, vendors, and other internal or external stakeholders
• Manage specification document updates and ensure proper distribution
• Manage contracts and change orders, including related communications
• Perform additional duties as needed to support the department

• Collect invoice data for closed-job cost analysis and identify variances
• Analyze budgeting performance and prepare purchasing-related reports as needed
• Maintain Google Sheets and internal trackers used for cost and quantity estimating
• Collect and process new vendor onboarding packets
• Track vendor documentation including Master Trade Agreements, Scopes of Work, and W-9s
• Monitor insurance compliance and collect updated certificates
• Maintain and distribute vendor contact lists
• Notify Resource Planning and Starts Coordination of vendor changes
• Partner with Construction to track trade performance and support quarterly improvement initiatives

• Track rebate programs and report quarterly rebate status
• Submit rebate applications and supporting documentation

• Perform related administrative duties as assigned

• Part-time with the opportunity to transition to full-time
• Very flexible schedule
• Hours may vary week to week based on project volume and priorities
• Ideal for a highly organized self-starter comfortable managing workload independently

• High School Diploma or equivalent required

• Strong focus on quality service, follow-through, and accountability
• Ability to efficiently navigate computer systems and software
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Previous construction or homebuilding experience preferred
• Strong analytical skills, including root cause analysis
• Proficiency in Microsoft Office and Google Workspace
• Ability to work both independently and collaboratively in a team environment