More jobs:
Service Scheduling Specialist
Job in
Scottsdale, Maricopa County, Arizona, 85261, USA
Listed on 2026-01-14
Listing for:
Mark-Taylor, Inc.
Full Time
position Listed on 2026-01-14
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Administrative Management
Job Description & How to Apply Below
Service Scheduling Specialist
Mark‑Taylor, Inc.
Responsibilities- Act as the intermediary between the company and external vendors, serving as a liaison between MFS and Vendors.
- Assign and schedule vendors and staff to the relevant Project Task.
- Manage the scheduling of capital projects, allocate tasks, and oversee vendor relationships.
- Prepare bids in accordance with detailed instructions.
- Communicate directly with vendors to address any needed adjustments to standards, pricing, and accountability.
- Hold sites accountable to the Scheduler Dashboard by verifying that all tasks are completed as scheduled or dates adjusted to accurately reflect the new workflow.
- Monitor site staff availability and schedule to ensure appropriate scheduling, adjusting schedule dates as needed while maintaining workflow as defined in the SOPs.
- Make completed units ready in the PMS and complete the Make Ready task on projects.
- Adhere to all policies as outlined in Blueprint.
- Minimum of 2 years working as a maintenance scheduling coordinator (or similar) or 1 year in any onsite role in a multifamily setting.
- Understanding of the specific processes and workflows related to turns.
- Ability to create bids in compliance with specific instructions.
- Skill in organizing and reporting information that is accurate and complete.
- Proficiency in operating a computer and related software.
- Willingness to cooperate, adapt to changing situations, and offer assistance when needed.
- Detail‑oriented and proactive with the ability to pick up on new concepts quickly.
- Demonstrated ability to work autonomously and independently.
- Opportunities for career growth.
- Employee referral program.
- Paid time off, paid sick time, paid holidays, paid volunteer time.
- Medical, dental, vision benefits, including paid parental leave.
- 401k with company match.
- Employee appreciation events.
- MT Wellness program with optional Gympass membership.
- Access to all Mark‑Taylor Residential amenities (including our resort‑style pools and fitness centers).
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