Project Management Assistant

Explicitly mentions vibe-coding platforms and industry LLMs; you'll use AI tools to boost productivity and streamline workflows.

SSOE Group is hiring a Project Management Assistant to support project managers, engineers, and design teams in managing engineering documents, transmittals, and project deliverables for complex process equipment projects. The role focuses on document control, coordination, compliance, and administrative support to ensure timely and accurate project execution.

The Project Management Assistant will support Project Managers, engineers, and design teams within SSOE’s Tool Install division by managing engineering documents, drawing packages, transmittals, and project deliverables, ensuring accuracy, quality, and compliance with company, industry, and client standards.

• Generate, capture, manage, track, and retrieve project-related documents, including correspondence, submittals, deliverables, RFIs, tracking logs, reports, meeting minutes, workflows, and notifications.
• Maintain project documentation such as schedules, technical drawings, and specifications; check and update documents for accuracy and standards compliance.
• Verify contract compliance, manage documentation, and track project deliverables.
• Coordinate project meetings and document outcomes and action items.
• Handle transmittals of documents, ensure timely distribution, and maintain logs of sent and received documentation.
• Identify and help resolve project-related issues or bottlenecks; assist in solution implementation.
• May assist in training new Project Management Assistants and/or new project team members on procedures and workflows.

• Demonstrated experience with document control procedures, engineering project coordination, or technically related roles supporting project management teams.
• Strong prioritization, task execution, and communication skills; ability to coordinate multiple activities and meet project deadlines.
• High attention to detail and strong organizational skills for written and oral communications, reports, summaries, and presentations.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Access, SharePoint, and PDF rendering/editing tools (e.g., Bluebeam, Adobe Acrobat).
• The company provides responsible access to Large Language Models and vibe-coding platforms and supports training to leverage AI tools for productivity, creativity, and workflow automation.
• Salary range: $55,000 - $70,000 per year (dependent on location, education, experience, and certifications).
• Benefits include comprehensive health, dental, and vision insurance; life insurance; 401(k) with company matching; professional development and training support; licensure/certification support; generous PTO and paid holidays; leadership incentives and bonus opportunities.

• Hybrid work model indicated (#LI-Hybrid).

Microsoft Word Microsoft Excel Microsoft PowerPoint Microsoft Outlook Microsoft Access SharePoint Bluebeam Adobe Acrobat Large Language Models vibe-coding platforms

Document Control Project Coordination Communication Organization Attention to Detail Time Management Compliance Collaboration Training & Mentoring Administrative Support