Sales/Program Coordinator
Job in
Scottsdale, Maricopa County, Arizona, 85261, USA
Listed on 2026-10-12
Listing for:
Sub-Zero Group, Inc.
Full Time
position Listed on 2026-10-12
Job specializations:
-
Business
Business Administration, Office Administrator/ Coordinator -
Administrative/Clerical
Business Administration, Office Administrator/ Coordinator
Job Description & How to Apply Below
The Sales Program Coordinator supports sales operations through auditing, program administration, pricing management, and reporting. The role also ensures accuracy, compliance, and operational efficiency.
Key Responsibilities Sales Auditing & Accounting- Process special credits and ensure proper expense allocation
- Track rebates, co-op, and promotional credits
- Maintain supporting documentation and distribute monthly reports
- Manage claim-back programs with appropriate documentation
- Administer dealer credits and commissions
- Prepare monthly and year-to-date reporting for spiffs and fees
- Coordinate with third-party administrators
- Audit claims on a regular basis, ensuring accuracy, resolving discrepancies, and enforcing policy timelines
- Track builder registrations and purchases
- Monitor performance against program requirements and budgets
- Provide reporting on open orders and year-to-date performance
- Prepare project quotes and conduct monthly status reviews
- Partner with Sales leadership to improve processes and clarify responsibilities
- Manage quoting and tracking
- Ensure compliance with policies and audit claims for proper reimbursement
- Review and approve pricing sheets
- Maintain dealer pricing tools and program-specific pricing
- Support quoting tools and price book management
- Research pricing discrepancies and report findings to leadership
- Maintain confidentiality and ensure adherence to company policies
- Strong analytical and organizational skills
- Experience in sales operations, accounting, or program management
- Proficiency in Excel, CRM and reporting tools
- Experience with Dynamics, SAP and/or Power BI are a plus
- High attention to detail with the ability to manage multiple priorities
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