Assistant Project Manager

Job Summary

The Assistant Project Manager is responsible for performing the assigned administrative duties of the project, as well as maintaining the project organization and flow; performing this work on time, at the highest practical standard of quality, at the lowest possible cost, and in a manner which will enhance our clients’ and A.R. Mays’ reputation.

• Construction Management Degree or similar preferred
• Minimum of 1 year working as an Assistant Project Manager or equivalent of industry experience
• Valid Driver's License
• Computer skills including a working knowledge of Microsoft Office

Competitive starting salary commensurate with experience

• Company 401(k) match
• ESOP Participation
• Medical, dental, vision, disability, supplemental and life insurance at no cost to employee
• PTO
• Annual bonuses subject to company profitability and personal performance

Full-Time

• Customer Relations – Maintains a positive working relationship with all owner and design team representatives assigned to the job. Communicates with these representatives as frequently as necessary to keep them informed on the status of the job and any events that impact schedule, scope of work, and money. Reports any disputes or problems encountered to the Project Manager for strategizing resolution.
• Subcontracts and Purchase Orders – Assists the Project Manager in analyzing Scope Sheets, negotiating awards and writing subcontracts/purchase orders for various trades.
• Owner and Subcontractor Change Orders – Generates and tracks change orders to owners and subcontractors. Reviews subcontractor change requests for validity, accuracy and appropriate detail.
• Job Cost Reports – Assists in analyzing Job Cost Reports with the Project Manager on a monthly basis.
• Receivable Administration – Updates draft of monthly owner payment application for approval by Project Manager. Reviews subcontractor applications for payment with the Project Accountant as needed.
• Payable Administration – Reviews and approves percentage complete for project payables with the Project Superintendent on a monthly basis. Reviews and codes General Invoice expenses. Submits to Project Manager for review and final approval.
• Meetings – Attends and participates in the monthly Assistant Project Manager meetings, and well as the following project meetings for assigned projects: weekly owner and subcontractor job site, turnover, pre-punch, punch and closeout meetings. Takes and distributes meeting minutes for owner job site meeting, and Assistant Project Manager meetings.
• Contract Document Updates – Maintains an updated set of Contract Drawings throughout the course of the project. Distributes and tracks all contract document changes to the Project Superintendent and all subcontractors affected by the change per the direction of the Project Manager.
• Request for Information (RFI) – Reviews subcontractor RFIs for validity, constructability recommendations and cost impacts. Creates and tracks initial RFI and sends to architect. Distributes RFI response from Architect to the Project Superintendent and all subcontractors affected by RFI. Reviews RFI response for cost and schedule impacts.
• Submittals – Reviews submittals for conformity to specification and drawings per the direction of the Project Manager. Tracks all submittals and returns to subcontractors after architect review.
• Coded Estimates – Applies cost codes to all task items and submits to accounting upon receipt of the final estimate from the Estimating Department and as directed by the Project Manager.
• Schedule – Participates with the Project Manager and Project Superintendent in drafting the master schedule for each assigned project. Obtains updated schedule from the Project Superintendent and distributes to the Project Manager (weekly), subcontractors (monthly) and owner (in conjunction with the owner meeting).
• Project Control System (PCS) – Maintains PCS to ensure that all construction administration documents are filed in their appropriate file in a timely manner as the job progresses.
• Test Results – Compares all soil…