Budget Analyst

Under general supervision of the Administrative division, the Budget & Accounts Analyst monitors and manages grant budgets to ensure on-budget tracking of approved Salt River Police Department grants and operational expenses. Duties include grant budget variance analysis, compilation, consolidation and analysis of grant financial data, preparation and presentation of monthly grant budget tracking reports.
This job class is treated as FLSA Exempt.

Essential functions may vary among positions and may include the following tasks and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be comprehensive listing of tasks performed by all positions in this classification.

1. Monitors ongoing department and grant expenses. Evaluates monthly, quarterly and annual budget variances and produces budget variance analysis and reports.

• Monitors departmental and grant budgets and financial transactions to ensure allocated funds have been spent as budgeted.
• Keeps the Director informed of adverse spending irregularities or concerns that could affect the timely completion of funded projects.

2. Works closely with the Chief of Police, Commanders the Budget & Records Office during budget cycles to review and accurately forecast department grant and operational expenditures.

• Assists the Administrative division with validating estimates and improving the accuracy of accrual and cash flow reporting to the Finance Department.

3. Assists the Chief of Police in reorganizing and centralizing all financial and budgeting tasks for the department.

• Develops centralized processes and procedures for monitoring and tracking contract payments for vendors, contractors and consultants.
• Files and maintains centralized filing systems for contract records and expense receipts.

4. Prepares and submits budget and internal expense reports to advise the Chief of Police and Bureau Commanders of budget status and expenditure activity.

• Meets regularly with Managers to analyze expenditures and assists with resolving contracts, operations and personnel budgetary issues.
• Develops consistent and reliable communications with contract vendors and Division Managers.
• Serves as primary liaison with the Finance Department for all financial accounting transactions.

5. Reconciles monthly budget reports and ensures account information corresponds with data reflected the People Soft (PS) Financials system.

• Reviews data for errors and discrepancies then makes necessary corrections.
• Prepares and revises budgets and budget modifications for new and existing budgets as needed.
• Maintains daily and monthly accounts of reports and financial records.
• Ensures transactions are recorded properly, debited or credited to the appropriate budget account and comply with governmental Generally Accepted Accounting Principles (GAAP).

6. Provides information for audits by reviewing documentation, evaluating expenditure activity levels and monitoring cash receipt activity levels.

• Maintains appropriately filed documents for easy retrieval, report processing and audit purposes.

• Knowledge of the history, culture, laws, customs and traditions of the SRPMIC.
• Knowledge of project budget administration policies, procedures and expense control.
• Knowledge of Federal and State grants.
• Knowledge of budget management and financial management terminology, tools, techniques and procedures.
• Knowledge of general budgeting principles and practices.
• Knowledge of basic auditing principles and practices.
• Knowledge of…