Human Resources Coordinator; IV

Job Title: HR Coordinator IV (on-site 5 days/week)

Department: Human Resources

FLSA Status: Non-Exempt

Reports To: HR Recruiting Manager & Team Member Engagement Manager

The HR Coordinator performs daily administrative activities within the HR department and supports the Recruitment & Team Member Engagement teams. The HR Coordinator IV roles work within their established team on a day-to-day basis and is cross trained to assist when needed in other areas of the department.

This job has no supervisory responsibilities.

• Maintains complete confidentiality AT ALL TIMES.
• Protects the confidentiality of records by ensuring only authorized personnel have access to Team Member data.
• Must become familiar with a variety of Human Resources concepts, laws and practices as they relate to confidentiality and record keeping/storage.
• Creates and maintains active and inactive Team Member personnel records.
• Greets visitors in the lobby of the Human Resources Center, in a friendly manner and directs them to the appropriate staff or requested services; answers all routine questions.
• Politely answers all incoming phone calls and routes calls to the appropriate staff member and/or takes complete and accurate messages for absent staff.
• Assists in identifying and providing company resources to Team Members, supervisors and managers.
• Routes internal and external correspondence to proper department.
• Supports the recruitment and retention of Team Members, including Tribal Members, consistent with the Casino’s Community and Indian Preference Guidelines.
• Assists prospective job applicants with submitting online and assists current Team Members with submitting Requests for Transfer.
• Supports HR team in the processing of applicants, initiating contacts, reviewing applications, and assisting in the scheduling of interviews, as needed.
• Assists with the administration of the drug/alcohol testing process of all New Hires.
• Performs audits and updates, when needed, of personnel files and I-9 database.
• Assists in the coordination and implementation of Team Member programs (recognition events, annual company events, Team Member of the Month, training, job fairs, health/benefit fairs, etc).
• Assists in administering the Learning Management System by updating participant registrations, uploading class attendance rosters, running reports.
• Coordinates classroom and meeting space set up for training programs, internal and external meetings and Team Member events including preparing the room: lighting and temperature; ensuring the audio-visual equipment is functioning properly; moving tables and chairs, placing handouts, pens, and name tents; and tracking attendance electronically or on paper rosters.
• Copies and prepares handouts, guides, packets, quizzes, and evaluations for upcoming HR initiatives.
• Creates, scans, indexes, stores, and/or retrieves forms, documents, reports, and other HR information.
• Updates HR training room and meeting space calendars.
• Research and analyze data pertaining to HR.
• Responds to and documents Team Member issues reported through departments and/or HR.
• Compiles and maintains all Team Member documentation/files associated with discipline, HR investigations, complaints, and employment eligibility.
• Creates and maintains Team Member tracking databases as required (drug program, discipline, work authorizations, training, investigations).
• Contacts Team Members/managers to forward and/or procure information as directed by management.
• Identifies and notifies supervisor when office supplies require replenishment.
• Provides clerical and administrative support to HR team members as needed and/or directed by management.
• Maintains a neat and clean work environment.
• Adheres to all company safety policies, procedures and responsibilities concerning accident prevention including reporting any safety concerns to a supervisor immediately.

• Assists recruitment specialists in processing New Hire documents and initiating background reports.
• Supports the hiring process by ensuring that each New Hire’s status is properly, efficiently,…