Senior HR Onboarding & Compliance Specialist

Description

Senior HR Onboarding & Compliance Specialist
Location: Scottsdale, AZ (Hybrid 4 days in office)

Recognized as the No. 1 site trusted by real estate professionals, ® has been at the forefront of online real estate for over 25 years, connecting buyers, sellers, and renters with trusted insights and expert guidance to find their perfect home. Through its robust suite of tools, ® not only makes a significant impact on the real estate industry at large, but for consumers, navigating the biggest purchase they will make in their life, by providing a user experience that is easy to use, easy to understand, and most of all, easy to make decisions.

Join us on our mission to empower more people to find their way home by breaking barriers to entry, making the right connections, and building confidence through expert guidance.

We are seeking a Senior HR Onboarding & Compliance Specialist to elevate our candidate and new hire experience while driving our background screening, adjudication, and onboarding operations. Operating at the intersection of regulatory compliance, operational rigor, and tech innovation, you will act as the key Onboarding Subject Matter Expert for the organization.

In this role, you will manage the end-to-end execution of background check adjudication (including criminal history, employment and education verifications and credit checks), enforce I-9 compliance, and partner cross-functionally to build scalable, AI-enhanced onboarding processes.

Subject Matter Ownership: Serve as the Subject Matter Expert (SME) for onboarding and screening compliance, conducting individualized assessments and managing complex adjudications.

Process Automation & AI Innovation: Drive operational efficiency by leveraging AI and workflow automation tools to eliminate manual bottlenecks, streamline the onboarding process in partnership with cross-functional partners, and implement optimizations to onboarding operations.

Impact the Talent Journey: Elevate the new hire experience from offer sign to day-one integration, ensuring every team member feels supported while maintaining flawless legal compliance, and seize the opportunity to positively impact the onboarding process, resulting in faster time to productivity for new hires.

• End-to-End Screening Operations: Initiate, track, and oversee background check investigations, including criminal history (federal and county court searches), SSN trace, employment verifications, education verifications, and credit checks.
• Adjudication & Individualized Assessments:Meticulously review completed background reports and conduct individualized assessments, including direct candidate outreach in alignment with EEOC guidance, FCRA regulations, company policy, and state/local Fair Chance laws.
• Adverse Action Process: Execute the pre-adverse and adverse action notice workflow, handle candidate dispute resolutions, and partner closely with internal stakeholders on complex or high-risk compliance findings.
• Confidentiality & Stakeholder Communication:Maintain strict confidentiality while effectively balancing communication with key stakeholders regarding candidate eligibility, escalation outcomes, or potential delays in start dates due to compliance requirements.

• Onboarding Subject Matter Expert: Serve as the go‑to resource for onboarding activities, providing education, guidance, and support to Talent Acquisition, hiring managers, HRBPs, cross-functional partners (including Talent Development, IT and Workplace Services), and new hires.
• Candidate & New Hire Journey: Cultivate a positive, engaging experience for new hires from initial offer…