Senior Program Coordinator - Research

Senior Program Coordinator – Research

Mayo Clinic

Join Mayo Clinic as a Senior Program Coordinator – Research. With a reputation for excellence in patient care and a commitment to employee development, Mayo Clinic offers a competitive compensation and comprehensive benefits package.

• Medical:
  Multiple plan options.
• Dental:
  Delta Dental or reimbursement account for flexible coverage.
• Vision:
  Affordable plan with national network.
• Pre‑Tax Savings: HSA and FSAs for eligible expenses.
• Retirement:
  Competitive retirement package to secure your future.

Oversee a Research Center or Program serving as the administrative base for small to medium research programs, possibly involving multicenter clinical trials. Provide leadership, management, and direction, coordinate resources and workloads, and help achieve strategic objectives. Work with scientific and administrative leaders on strategic plans, budgets, and process improvements. Manage partnerships with national/international consortiums, collaborate with federal and industry sponsors, and participate in grant renewal and progress reporting.

Maintain relationships with IRB, Compliance Office, FDA, NIH, OHRP, and other stakeholders. Manage projects and serve as the primary resource for operational issues. May have supervisory responsibilities and additional duties assigned by leadership.

The Senior Program Coordinator will support the Division of Gastroenterology and Hepatology at Mayo Clinic Arizona, managing a growing research portfolio that includes multi‑center trials, investigator‑initiated studies, and federal/foundation projects. The role collaborates closely with the Associate Chair for Research, clinical coordination teams, and shared research support services to ensure efficient study launch, compliant conduct, strong enrollment, and responsible financial oversight.

Core responsibilities include feasibility assessment, protocol and regulatory submission coordination, portfolio dashboard maintenance, staffing alignment, and onboarding of learners and temporary staff.

Bachelor's degree in management, business administration, healthcare or a related science field with a minimum of 2 years of research‑related experience. Master’s degree preferred. Alternative qualifications:
Associate’s degree or college diploma with 5 years of experience in clinical research / related field, or high school diploma with at least 7 years of experience. Broad management or project management experience preferred. Required knowledge of clinical research, research programs, data management, and related systems. Demonstrated leadership, team‑building, problem‑solving, and collaboration skills across multiple disciplines. Ability to manage a varied workload with competing priorities in a dynamic environment.

SoCRA or ACRP certification preferred.

• Strong clinical research & operations foundation.
• Deep knowledge of feasibility, start‑up, regulatory pathways, IRB/HRPP, contracting, and closeout.
• Experience with multi‑center trials and investigator‑initiated studies.
• Fluency in study documentation, source planning, protocol implementation, monitoring expectations, and remediation approaches for low‑accruing trials.
• Portfolio, program, and project management skills across multiple investigators and disease areas.
• Prioritization, sequencing, and timeline management across teams.
• Use of structured tools (dashboards, risk logs, report cards) to track progress.
• Anticipation of bottlenecks and proactive coordination of solutions.
• Regulatory, compliance, and quality rigor, including IRB processes, DUAs/DTAs, sponsor requirements, FDA documentation, and Mayo enterprise compliance.
• Financial & effort management acumen, including budgeting, expenditure tracking, and effort allocation rules.
• Cross‑functional leadership & influence without authority.
• Effective communication at written, verbal, and executive levels.
• Systems thinking & process optimization mindset, identifying inefficiencies and refining workflows.
• High emotional intelligence,…