Associate II, Administrative Assistant

## Associate II, Administrative Assistant Apply:
Hybrid:
USA
- Pennsylvania
- North Wales (Upper Gwynedd):
Full time:
Posted Today:
End Date:
November 10, 2026 (6 days left to apply):
R425222
** Job Description
** The Associate II Administrative Assistant plays a pivotal role in providing comprehensive administrative support to director-level managers within Headquarters (HQ). This position requires a high degree of professionalism, discretion, and the ability to manage sensitive information. The ideal candidate will demonstrate exceptional organizational skills, adaptability to dynamic environments, and a proactive approach to problem-solving.  
** Key Responsibilities
** The Associate II Administrative Assistant will be responsible for, but not limited to, the following:  
** Calendar and Meeting Management**:
Efficiently manage and maintain the calendars of directors, including scheduling meetings, blocking time for work, travel, and vacations. Proactively identify and resolve scheduling conflicts.
* ** Meeting Logistics**:
Organize and coordinate logistics for both large-scale and small-scale meetings, ensuring all necessary materials and resources are prepared in advance.
* ** Communication and Correspondence Email Management**:
Oversee the Outlook inbox, including maintaining team distribution lists, managing email correspondence, and responding to meeting invites in a timely manner.
* ** Professional Correspondence**:
Draft, edit, and distribute correspondence on behalf of executives, ensuring clarity and professionalism in all communications.  
** Travel and Expense Managagement**
* ** Schedule and manage
** complex domestic travel arrangements, including researching options, booking flights, accommodations, and collaborating with the travel team to ensure seamless travel experiences.
* ** Expense Reporting**:
Process expense reimbursements by inputting receipts, creating, modifying, and submitting expense reports through SAP, Concur, and Ariba systems.
** Onboarding and Team Management**
* ** Onboarding Support**:
Facilitate the onboarding process for new hires,  employee offboarding,  including the management of hardware, fleet assignments, business cards, and other necessary resources.
** Confidentiality and Professionalism**
* ** Sensitive Information Handling**:
Exercise discretion and maintain confidentiality in handling sensitive information and situations, ensuring compliance with organizational policies.
* ** Professional Conduct**:
Uphold a high standard of professionalism in all interactions with internal and external stakeholders.
* ** Project Management and Adaptability Task Prioritization**:
Effectively manage multiple competing tasks and priorities in a deadline-driven environment, demonstrating the ability to adapt quickly to changing situations.
* ** Ad-Hoc Projects**:
Assist with various ad-hoc projects as needed, contributing to the overall efficiency and effectiveness of the administrative team.  
** Qualifications**
* *
* Education:

** High School Diploma or equivalent; additional education or certifications in office administration or related fields is a plus.
* ** Experience and Skills**
* ** Experience**:
Minimum of 3 years of administrative assistance or support experience in a corporate environment.
* ** Technical Proficiency**:
Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and familiarity with internal company systems.
* ** Travel Coordination**:
Proven experience in scheduling and coordinating complex, multi-leg domestic travel arrangements.
* ** Expense Management Systems**:
Proficient in using SAP, Concur, and Ariba for processing expense reports, purchase orders, and payment requests.
* ** Communication Skills**:
Exceptional written and verbal communication skills, with the ability to interact effectively with executives and clients.
* ** Confidentiality**:
Strong understanding of the importance of confidentiality and professionalism in handling sensitive information.
* ** Analytical Skills**:
Ability to develop reports, presentations, tables, graphs, and conduct light research using appropriate software tools.
* ** Work Environment:
** This position requires the ability to work independently and collaboratively within a team setting. The Associate II Administrative Assistant must demonstrate self-direction, motivation, and a proactive approach to anticipating the needs of executives and the team.#MSJR  
* The salary range for this role is:* $63,800 - $100,400
* This is the…