Accounting & Operations Specialist

• Disability and Life Insurance
• Sick Leave
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Xanfab Space is an Electronics Manufacturing Service (EMS) provider based in Sea Tac, WA, specializing in space applications. We take a meticulous, detail-driven approach to manufacturing, and we are seeking a motivated individual who shares our passion for quality and is eager to grow with our team.

Xanfab is seeking an Accounting Specialist to keep the business side of our shop running accurately and on time. This role owns day-to-day bookkeeping, accounts receivable and payable, and customer invoicing, and keeps our licenses, registrations, and office operations current. It also will partner with the Account Manager on requests for quote (RFQs) as needed, so the role calls for confidence with both numbers and customers.

• Accounts receivable and invoicing Issue customer invoices against purchase orders and shipments; apply payments; track aging and follow up on past-due accounts.
• Accounts payable Process vendor invoices against purchase orders and receipts; manage payment schedules; maintain vendor records, W-9s, and 1099 information.
• General ledger and month-end close Record transactions outside AR/AP; reconcile bank and credit card statements monthly; support month-end close and prepare basic financial reports for the CEO and outside accountant.
• RFQ backup When needed, log incoming RFQs, gather cost and lead-time inputs from Engineering and Operations, prepare quotes, and track them to a decision.
• Licenses, compliance, and office administration Track renewals and prepare submissions for business licenses, government and customer registrations, and tax filings; manage office supplies, service accounts, and record retention.

• Associate or bachelor’s degree in accounting or a related field, or equivalent experience
• 3+ years of bookkeeping or AR/AP experience, including invoicing, collections, and bank reconciliations
• Working knowledge of generally accepted accounting principles (GAAP)
• Proficiency with Quick Books and Microsoft Office, especially Excel
• Exceptional attention to detail and follow-through; handles confidential financial information with discretion
• Strong written and verbal communication skills; comfortable working with customers and vendors

• Experience in manufacturing, electronics, or aerospace/defense environment
• Experience with quoting, job costing, or ERP/MES systems
• Familiarity with government registrations and filings for a small business
• Familiarity with AS9100 and/or ITAR-regulated environments
• Familiarity with some HR processes a bonus

• On-site, office-based role
• ITAR - To conform to U.S. Government International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State

• Health, Dental, and Vision Insurance
• Disability and Life Insurance
• Paid Time Off
• Sick Leave