Associate – Payroll & Bill Pay Specialist

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Location: Bellevue, WA (Primarily in person)

Compensation: $32–$40/hour or $65,000–$85,000/year, depending on experience

We are a fast‑growing client accounting services firm that provides outsourced bookkeeping, payroll, AP/AR, and advisory support for a diverse portfolio of small‑ and mid‑sized businesses. Our environment is collaborative, fast‑paced, and service‑oriented. We pride ourselves on providing quality work, responsiveness to client needs, and helping clients stay organized and confident in their financial operations.

This role is responsible for full‑cycle payroll and end‑to‑end bill‑pay/AP management across multiple client accounts. You will work directly in Quick Books Online, payroll platforms, and client portals, ensuring that every payroll run, vendor payment, and monthly reconciliation is completed on time and with exceptional accuracy.

This is an ideal role for someone who enjoys variety in their work, takes pride in detailed execution, and communicates clearly with clients and internal team members.

• Process recurring payrolls for multiple client companies (bi‑weekly, semi‑monthly, monthly)
• Review timecards, commission files, PTO data, and deduction schedules
• Ensure compliance with federal, state, and local payroll tax laws
• Maintain payroll records and prepare payroll‑related journal entries in Quick Books Online
• Respond to client questions on payroll changes, new hires, separations, and withholding updates

• Receive, review, and accurately code vendor invoices in Quick Books Online
• Manage AP workflows across multiple clients and industries
• Schedule and execute vendor payments via bill‑pay platforms, ACH, checks, or client‑approved systems
• Maintain clean vendor files and respond to vendor inquiries
• Reconcile AP accounts monthly and support month‑end close

• Maintain organized workflows across multiple client calendars and deadlines
• Communicate clearly and professionally with clients regarding payroll, AP, and process questions
• Collaborate with internal managers, seniors, and staff to ensure a smooth monthly close for each client
• Identify operational inefficiencies and recommend process improvements

• 2–5 years of experience processing payroll and/or managing accounts payable
• Experience supporting multiple client entities at once (public accounting, outsourced bookkeeping, or multi-company internal role preferred)
• Strong proficiency with Quick Books Online, including AP coding, bank feeds, rules, and reconciliations
• Experience with at least one payroll system (ADP, Gusto, Quick Books Payroll, Paychex, etc.)
• Solid understanding of basic accounting principles (journal entries, accruals, liabilities)
• High attention to detail, strong organization, and ability to manage competing priorities
• Professional communication skills and a client-service mindset

• Experience with multi-state payroll
• Familiarity with Excel workflows for reporting or reconciliations
• Prior work in an outsourced accounting or client-service environment processing payroll & bill pay for multiple clients
• 401(k) with matching

• Please send your resume and a brief note describing your experience with payroll, AP workflows, and Quick Books Online. We review applications on a rolling basis.