Accounts Payable & Payroll Specialist

Position: Human Resource & Finance Administrator

Department: Administration

Reports to: CFO

Classification: Regular, Part-time, Non-Exempt

Grade: 24

Salary: $30.21/hour

The Human Resource & Finance Administrator supports Seattle Children’s Theatre’s financial and administrative operations by ensuring accurate and timely processing of data entry, payroll and accounts payable for a diverse workforce, including full‑time, part‑time, seasonal, temporary, casual and union employees. This part‑time, regular position (24 hours per week) maintains essential records related to payroll, benefits, and vendor payments while contributing to the theatre’s commitment to organizational efficiency, accuracy, and accountability.

The position has the potential to become a full‑time role within a year to accommodate SCT needs. The Administrator works closely with the Finance and HR teams to ensure compliance with SCT policies, union contracts, and applicable federal and state regulations.

Seattle Children’s Theatre (SCT) has served more than 4 million children since its founding in 1975 through professional theatre and arts education in the Puget Sound region and beyond. Our mission is to provide children of all ages access to professional theatre, with a focus on new works and theatre education.

SCT is committed to equity, diversity, accessibility, and inclusion in all areas of our work. We encourage applicants of all races, ethnicities, religions, gender identities and expressions, sexual orientations, abilities, ages, and backgrounds to apply. We value nontraditional career paths and transferable skills.

• Process bi‑weekly payroll for full‑time, part‑time, seasonal, and union employees.
• Prepare and remit payroll‑related tax and union payables in a timely manner.
• Maintain accurate and confidential employee payroll records, ensuring compliance with all applicable laws and collective bargaining agreements.
• Update and manage the group benefits database and coordinate deductions with benefits carriers as needed.

• Process accounts payable invoices with accuracy and timeliness.
• Categorize transactions to appropriate expense codes in Quick Books and verify entries against the Profit & Loss and Balance Sheet accounts.
• Ensure proper documentation, approval, and compliance with SCT’s vendor management procedures.

• Maintain employee records in HRIS system (ADP), including contact information, pay rates, position changes, and organizational structure.
• Support data integrity between payroll, benefits, and accounting systems.
• Assist in reconciling payroll and benefits expenses for month‑end and year‑end reporting.

• Work collaboratively with HR, Finance, and department managers to streamline processes and improve data accuracy.
• Contribute to identifying and implementing efficiency improvements within payroll and accounts payable workflows.
• Provide excellent customer service to employees and vendors by responding promptly to inquiries and resolving discrepancies.

• Participate in special projects or audits as assigned.
• Support SCT’s commitment to belonging, equity, and inclusion through daily interactions and work practices.

• Demonstrated ability to process complex payroll for a variety of employee types, including full‑time, part‑time, seasonal, temporary, casual and union staff.
• Proficiency in accounts payable processing with a strong commitment to accuracy and timeliness.
• Exceptional organizational skills and attention to detail with the ability to manage multiple priorities effectively.
• Proven commitment to process improvement and efficiency.
• Strong interpersonal and customer service skills, with the ability to communicate diplomatically and collaborate effectively across teams.
• Demonstrated ability to work both independently and collaboratively in a fast‑paced environment.
• Strong data management and technical proficiency, including experience with:
  • ADP Workforce Now or comparable HRIS/payroll systems
  • Quick…