Project Biller

Job Title: Project Biller

Reports to: Billing Supervisor

Location: Seattle, WA (On-Site)

Compensation
:$36-$45/hr (Non-Exempt)

Light up your career path and join Cochran, a trailblazer in the Pacific Northwest's electrical and technology construction scene. We are at the forefront of fostering innovation in the Pacific Northwest and beyond. As one of the largest woman-owned contractors in the PNW, our we take pride in powering innovation, human well-being, and community
. Our success is driven by the extraordinary talent of our team members
, and we are committed to fostering a workplace where employees thrive.

Since 1954, Cochran has played a major role in designing and installing electrical and technological infrastructure throughout the Pacific Northwest and across the country. With expertise in electrical, security systems, audio/visual, communications, service, and maintenance, our dedication to fresh thinking and proven execution is full-service.

Our values are proven, not explained:

• Be Transparent.
• Be Kind.
• Be Accountable.
• Be Respectful.
• Be Proactive.
• Be Inspired.
• Be Brilliant.

We've brought skylines, arenas, factories, even robots to life. While our technology evolves, our commitment to excellence never wavers. We're ready to light the way, will you join us?

As a Project Biller
, you will be responsible for compiling, maintaining, and organizing accurate project and billing records. This includes managing documentation related to project activities, billing processes, compliance requirements, and submission deadlines. The role ensures that all project and billing data is properly tracked, accessible, and aligned with established procedures, quality standards, and timelines.

• Partner with Project Managers to oversee all project billing activities, ensuring accurate and timely preparation of progress billings, schedules of values, pay applications, lien waivers, lien releases, and customer-specific billing requirements.
• Manage project financial administration throughout the project lifecycle, including project setup, budget maintenance, contract values, phase codes, change orders, work orders, and billing rate structures.
• Review and interpret contract billing terms and conditions to support project profitability, ensure compliance with customer requirements, and mitigate financial risk.
• Lead complex project billing functions, including cost tracking, reconciliations, reimbursable expense documentation, and preparation of owner or customer audit support documentation.
• Support monthly financial reporting and close processes by ensuring accurate reconciliation of project costs, billable expenses, and contract requirements.
• Administer subcontractor and vendor compliance requirements, including purchase orders, certificates of insurance, bonds, lien documentation, certified payroll records, and other contractual requirements.
• Ensure compliance with prevailing wage regulations and project-specific reporting requirements through the preparation and submission of certified payroll, EEO documentation, permits, and related compliance reports.
• Coordinate project closeout activities, ensuring all contractual, financial, and compliance requirements are satisfied and project records are complete.
• Serve as a key liaison between project teams, accounting, customers, subcontractors, and vendors to resolve billing, payment, compliance, and documentation issues.
• Monitor project financial performance by maintaining accurate records, identifying discrepancies, and proactively resolving issues that may impact billing accuracy, cash flow, or project execution.
• Develop, maintain, and optimize billing processes, templates, and controls to ensure consistency, accuracy, and compliance across projects.
• Provide guidance and mentorship to less experienced team members, sharing best practices related to project administration, billing, contract compliance, and financial processes.

• Proactively identify and resolve issues using strong problem-solving skills
• Build technical and administrative expertise through ongoing learning
• Provide responsive, professional service with attention to detail and accuracy
• Collaborate positively with team members to support shared goals
• Produce high-quality, consistent work while adapting to changing priorities
• Demonstrate reliability, accountability, and professionalism
• Take initiative, seek growth opportunities, and ask for support when…