Accounts Payable Specialist

Accounts Payable Specialist

This Accounts Payable Specialist role focuses on managing the full, end-to-end accounts payable cycle in a fast-paced, technology-driven environment. You will process a high volume of invoices, perform three-way matching, support corporate credit card and travel and expense programs, and contribute to general ledger accounting and compliance activities. This position offers a comprehensive benefits package and the opportunity to work in a dynamic, growth-oriented setting.

Responsibilities

• Manage the full, end-to-end accounts payable (AP) process, ensuring timely and accurate invoice processing and payment.
• Perform high-volume three-way match processing for purchase orders, receipts, and invoices, with approximately 85% of your time dedicated to this activity.
• Process no less than 200 invoices per week, routing them accurately to the appropriate departments such as Supply Chain, Inventory Management, and Receiving.
• Collaborate cross-functionally with Supply Chain, Inventory Management, Receiving, and other internal teams to resolve invoice and payment issues.
• Identify and document root causes of payment delays and payment errors, and implement corrective actions to prevent recurrence.
• Maintain positive and professional relationships with vendors, including handling inquiries, resolving discrepancies, and supporting vendor maintenance activities.
• Identify and implement process improvements and system enhancements within the accounts payable function to increase efficiency and accuracy.
• Administer and enforce the corporate credit card policy, including cardholder setup, fraud monitoring, and monthly credit card statement review and posting.
• Support travel and expense management by enforcing the travel and expense policy, facilitating approvals, and ensuring timely and accurate payment of expense reports.
• Perform general ledger accounting tasks, including preparation of journal entries and balance sheet reconciliations for accounts payable, certain accruals, and other relevant accounts.
• Assist with external financial statement audits by providing requested documentation and explanations related to accounts payable and associated accounts.
• Ensure compliance with tax laws and regulations, including preparation of annual 1099 filings and related reporting.
• Use ERP systems and related tools (including Tipalti and Ramp) to manage accounts payable transactions, vendor records, and workflow ticket systems.
• Perform accurate data entry and reconciliation in Microsoft Excel, including invoice tracking, payment reporting, and other AP-related analyses.
• Support continuous improvement efforts by recommending and helping implement changes to policies, procedures, and systems within the AP function.

Essential Skills

• At least 3+ years of experience managing end-to-end accounts payable processes.
• Proven ability to perform high-volume three-way match processing (purchase order, receipt, invoice), with the majority of time dedicated to this function.
• Demonstrated experience processing no less than 200 invoices per week in a fast-paced environment.
• Proven experience working in a high-growth, technology-driven environment.
• Hands-on expertise with Tipalti and/or Ramp for accounts payable and expense management.
• Proficiency with ERP systems for full-cycle accounts payable, including invoice processing, vendor maintenance, and payment processing.
• Strong experience with Microsoft Excel, including data entry, reconciliation, and reporting.
• Solid understanding of accounts payable, invoice processing, three-way matching, and full-cycle AP operations.
• Experience with general ledger accounting tasks, including journal entries and balance sheet reconciliations related to AP and accruals.
• Knowledge of tax compliance requirements related to accounts payable, including preparation of annual 1099 filings.
• Ability to work accurately and efficiently in a fast-paced, high-volume environment.
• Strong attention to detail and organizational skills to manage multiple invoices, vendors, and deadlines.
• Effective communication skills to collaborate with cross-functional teams and vendors.

Additional Skills & Qualifications

• Experience using ticket systems to manage AP-related requests and workflows.
• Experience in a startup or early-stage environment with fast-paced operations and evolving processes.
• Familiarity with purchase order workflows and routing invoices to multiple departments such as Supply Chain, Inventory Management, and Receiving.
• Experience with corporate…