Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Job Description

This Accounts Payable Specialist role focuses on managing the full, end-to-end accounts payable cycle in a fast-paced, technology-driven environment. You will process a high volume of invoices, perform three-way matching, support corporate credit card and travel and expense programs, and contribute to general ledger accounting and compliance activities. This position offers a comprehensive benefits package and the opportunity to work in a dynamic, growth-oriented setting.

Responsibilities

+ Manage the full, end-to-end accounts payable (AP) process, ensuring timely and accurate invoice processing and payment.

+ Perform high-volume three-way match processing for purchase orders, receipts, and invoices, with approximately 85% of your time dedicated to this activity.

+ Process no less than 200 invoices per week, routing them accurately to the appropriate departments such as Supply Chain, Inventory Management, and Receiving.

+ Collaborate cross-functionally with Supply Chain, Inventory Management, Receiving, and other internal teams to resolve invoice and payment issues.

+ Identify and document root causes of payment delays and payment errors, and implement corrective actions to prevent recurrence.

+ Maintain positive and professional relationships with vendors, including handling inquiries, resolving discrepancies, and supporting vendor maintenance activities.

+ Identify and implement process improvements and system enhancements within the accounts payable function to increase efficiency and accuracy.

+ Administer and enforce the corporate credit card policy, including cardholder setup, fraud monitoring, and monthly credit card statement review and posting.

+ Support travel and expense management by enforcing the travel and expense policy, facilitating approvals, and ensuring timely and accurate payment of expense reports.

+ Perform general ledger accounting tasks, including preparation of journal entries and balance sheet reconciliations for accounts payable, certain accruals, and other relevant accounts.

+ Assist with external financial statement audits by providing requested documentation and explanations related to accounts payable and associated accounts.

+ Ensure compliance with tax laws and regulations, including preparation of annual 1099 filings and related reporting.

+ Use ERP systems and related tools (including Tipalti and Ramp) to manage accounts payable transactions, vendor records, and workflow ticket systems.

+ Perform accurate data entry and reconciliation in Microsoft Excel, including invoice tracking, payment reporting, and other AP-related analyses.

+ Support continuous improvement efforts by recommending and helping implement changes to policies, procedures, and systems within the AP function.

Essential Skills

+ At least 3+ years of experience managing end-to-end accounts payable processes.

+ Proven ability to perform high-volume three-way match processing (purchase order, receipt, invoice), with the majority of time dedicated to this function.

+ Demonstrated experience processing no less than 200 invoices per week in a fast-paced environment.

+ Proven experience working in a high-growth, technology-driven environment.

+ Hands-on expertise with Tipalti and/or Ramp for accounts payable and expense management.

+ Proficiency with ERP systems for full-cycle accounts payable, including invoice processing, vendor maintenance, and payment processing.

+ Strong experience with Microsoft Excel, including data entry, reconciliation, and reporting.

+ Solid understanding of accounts payable, invoice processing, three-way matching, and full-cycle AP operations.

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Experience with general ledger accounting tasks, including journal entries and balance…