Billing Specialist

Join a team where you can offer compassion, dignity, and sustainable opportunities for people in need in your local community!

The Salvation Army is an inspiring place to work. With offices in every major US city and over 120 countries around the globe, it’s a place where people can invest in people on every level. In the Northwest region of the US, we serve people with food to shelter opportunities and almost everything in between. We are committed to being an efficient and effective network of local offices that make up a huge western region team.

In other words, we’re committed to being big and small at the same time. That makes us a seriously great place to work. As one of the most impactful social service organizations in the world, we hire people who constantly seek new ways to keep us moving forward. We welcome you on finding your place to offer opportunities for people in need!

The Salvation Army is a branch of the Christian Church, and the goal of all programs is spiritual regeneration of all people.

The Billing Specialist is responsible for coordinating and maintaining accurate, timely grant billing and financial reporting activities. This role compiles and reviews required supporting documentation, prepares and posts grant-related journal entries and allocations, monitors grant trends and coding, reconciles grant deposits, processes prepaid allocations, and prepares assigned funder billings. The position also supports audits by providing requested financial records, invoices, receipts, and other documentation while ensuring compliance with funder requirements and internal controls.

• Compile, organize, and review required billing documentation, including LDRs, pay statements, timesheets, I&E reports, detail ledgers, HMIS reports, narratives, invoices, and receipts
• Prepare and submit monthly grant billings in accordance with funder requirements and deadlines
• Post grant-related journal entries, including but not limited to reclassifications, support service allocations, administrative allocations, and prepaids
• Maintain and update grant trend reports to monitor billing activity, expenditures, and available funding
• Review CARE transactions for appropriate grant source coding and identify discrepancies requiring correction
• Reconcile FCS/Wellpoint ACH deposits and maintain accurate supporting records in Airtable
• Update allocations to assigned grants
• Respond to audit and funder requests by locating and providing invoices, receipts, payroll documentation, and other supporting records
• Identify discrepancies or missing documentation and coordinate with appropriate departments to resolve issues
• Maintain organized and accurate electronic grant billing files and supporting documentation
• Ensure billing activities are completed accurately, timely, and in compliance with grant and funder requirements
• Flag inefficiencies or gaps in the billing process and work to streamline operations through process improvements.
• Provide support for ad hoc requests and special projects from the Accounting Department, as needed

• PREFERRED:
  • Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
  • 2 years of experience in grant accounting

• Strong knowledge of accounting principles and financial reporting
• Strong analytical and problem-solving skills with a high degree of attention to detail
• Ability to interpret grant requirements and translate them into practical financial processes
• Ability to manage multiple…