Accounts Payable; A​/P) Specialist - Part-Time

Job Description

Job Description

JOB SUMMARY

The

Accounts Payable (A/P) Specialist

is highly organized and is responsible for timely and accurate processing of high-volume vendor invoices, resolution of payment discrepancies, and maintaining accurate vendor records. The A/P Specialist also serves as a point of contact for vendors and internal departments, responding to inquiries and resolving questions or discrepancies related to invoices, payments, and other accounts payable matters.

REPORTSTO

The Accounts Payable Specialist directly reports to the Finance ManagerMINIMUMQUALIFICATIONSREQUIREDFORPOSITIONEducation,Training,and/or Experience

U.S. Citizen or Permanent Resident High School Diploma or equivalent

Minimum of five years of experience in Accounts Payable, preferably in a manufacturing environment

Knowledgeable in core accounting principles and processes (e.g., three-way matching, tax exemptions, 1099 compliance)
Proficiency with ERP systems, preferably Infor VISUALIntermediate proficiency with Microsoft Office applications (e.g., Excel, Outlook)
PHYSICALREQUIREMENTSThephysicaldemandsdescribedherearerepresentativeofthosethatmustbemetbyateammembertosuccessfully perform the essential functions of this job

Regularly required to sit for extended periods of time Frequently required to use eye‑hand coordination, repetitive hand movements and manual dexterity to handle or type Occasionally required to stand, walk, bend, and reach, lifting, carrying, twisting, pushing or pulling up to 25 pounds

Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus

Hearing level within normal/average rangeESSENTIALJOBREQUIREMENTS,SKILLSANDABILITIESToperformthejobsuccessfully,anindividualshoulddemonstratethefollowingcompetencies:

Honesty, integrity and sound judgment when handling company finances and confidential information

Ability to effectively read, write, and communicate in the English language

Highly dependable and reliable; exceptional attention to detail with a commitment to accuracy

Strong self-motivation, personal accountability and ownership of responsibilities

Excellent communication and interpersonal skills; ability to work effectively with others

High organization and time-management skills; ability to prioritize and multi-task without sacrificing quality

Strong analytical and problem-solving skills; ability to identify discrepancies and resolve issues promptly
10-Key fluency with minimal errors

Ability to work independently with no/minimal supervision

Ability and willingness to acclimate to company culture and development goals

Adhere to established accounting processes, procedures and internal controls

Prepare vendor invoices for approval and process approved invoices for timely payment

Review A/P transaction details (

e.g

,. amounts, dates, remit-to addresses) to ensure accuracy

Verify invoices against Purchase Orders (POs) and Receivers Identify vendor net terms with early payment incentives

Investigate and resolve vendor payment disputes and discrepancies

Record expenses to the appropriate general ledger (GL) accounts

Prepare and process weekly check run Maintain an accurate and organized filing system for physical and digital documents

Update vendor records in ERP system as changes occur

Pull routine aging and accrual reports to verify ledger accuracy and support month-end close

Respond to correspondence professionally, timely and effectively

Maintain a strong working relationship with vendors and team members

Participate in the recommendation and development of process improvements

Other duties as assigned

Management reserves the right to assign and/or reassign duties and responsibilities to this job at any time. This job description is designed to outline primary duties, qualifications and job scope, but does not limit team members nor the Company to the work identified above.

Monday - Friday from 8am - 12pm; flexible upon demonstrated proficiency