Bookeeping & Billing Clerk - Part-Time, On-Site

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Whole School Part Time Our Beginning LLC, Seattle, WA, US

Salary Range: $25.00 To $29.00 Annually

Our Beginning School & MOAI School | Seattle, Washington

Employment: Part-Time, Non-Exempt
Schedule: 16–24 hours per week, on-site
Compensation: Based on qualifications and experience

Our Beginning School and MOAI School are seeking a dependable, detail-oriented Business Office Clerk to support the financial administration of our early learning schools.

This position is responsible for tuition and subsidy billing, financial recordkeeping, account verification, and past-due tuition follow-up. The Business Office Clerk works collaboratively with the Enrollment & Family Partnerships Manager, the Founder, and the schools' CPA firm.

We seek someone who demonstrates integrity, initiative, accuracy, sound judgment, and a commitment to meaningful work.

Prepare and verify tuition statements, enrichment charges, and approved adjustments in Procare.

Reconcile billing records with enrollment agreements and authorized enrollment changes.

Monitor past-due tuition accounts and communicate respectfully with families regarding outstanding balances.

Prepare and verify subsidy claims for DCYF, Best Starts for Kids, City of Seattle, and other applicable programs.

Compare subsidy claims with attendance records, authorized service days, and enrollment documentation.

Investigate billing discrepancies and maintain accurate supporting records.

Review designated payroll spreadsheets and employee benefit invoices for accuracy.

Prepare billing summaries and reports for the Founder.

Maintain confidential, organized financial records and meet established deadlines.

Collaborate with the Enrollment & Family Partnerships Manager to support accurate billing and consistent family communication.

Required

Bachelor's degree in Accounting, Finance, Business Administration, or a closely related field.

Minimum two years of relevant billing, accounts receivable, bookkeeping support, or financial administration experience.

Proficiency in Microsoft Excel and business software.

Strong numerical accuracy, organizational skills, and attention to detail.

Ability to work independently, meet deadlines, and maintain confidentiality.

Professional communication skills, reliability, and sound judgment.

Preferred

Experience with Procare, Ravenna, or comparable billing and enrollment systems.

Experience in educational organizations or subsidy-funded programs.

Our Beginning School and MOAI School are early learning schools committed to thoughtful, high-quality education for young children. Our work is grounded in collaboration, professionalism, continuous learning, and respect for children and families.

We welcome applicants who value accuracy, accountability, and contributing to a supportive school community.