Business Office Coordinator

The Seattle School of Theology & Psychology is a Christian institution committed to training people to be competent in the study of text, soul, and culture in order to serve God and neighbor through transforming relationships. The successful candidate will demonstrate respect for the School's Christian identity and mission while contributing to a collaborative, inclusive, and service-oriented workplace. The position supports the work of the School across its three expressions:
The Graduate School, The Allender Center, and the Center for Transforming Engagement.

The Business Office Coordinator reports to the Vice President of Administration & Operations and supports the daily financial operations of The Seattle School of Theology & Psychology, serving as the primary liaison between the School and its external accounting partner.

This position coordinates financial documentation, accounts payable processes, student accounts receivable, compliance activities, and financial reporting support to ensure accurate and timely business operations. Working closely with institutional leadership, department budget owners, Human Resources, and external accounting partners, the Coordinator helps maintain effective financial processes, internal controls, and responsible stewardship of institutional resources.

The ideal candidate is detail-oriented, organized, service-oriented, and comfortable working across multiple systems and departments while maintaining confidentiality and accountability.

• Support the transition to an external accounting model by coordinating financial records, documentation, and workflows to ensure continuity of Business Office operations.
• Serve as the primary liaison with the external accounting partner, coordinating financial transactions, documentation, reporting requirements, and month-end and year-end closing activities.
• Collect, review, and submit financial records, including invoices, receipts, and deposits, ensuring completeness, accuracy, and timely processing.
• Develop, document, and maintain standard operating procedures (SOPs) for Business Office functions, collaborating with internal departments and the external accounting partner to ensure consistent, efficient processes and appropriate internal controls.

• Coordinate accounts payable activities, including vendor invoices, payment requests, reimbursements, approvals, and resolution of discrepancies in partnership with the external accounting firm.
• Manage student accounts receivable, including tuition billing coordination, payment tracking, outstanding balances, student inquiries, and collections in collaboration with the Registrar.
• Manage banking activities, including electronic check deposits, deposit documentation, and timely communication of transactions to the external accounting partner.
• Print and mail approved vendor payment checks, ensuring proper authorization, documentation, and compliance with established financial procedures and internal controls.

• Support annual budget development by coordinating departmental submissions, consolidating financial information, and collaborating with department leaders, the VP of Administration & Operations, and fractional CFO.
• Review monthly financial reports and budget-to-actual statements for completeness, coding discrepancies, and unusual variances, coordinating corrections with the external accounting partner and fractional CFO.
• Monitor daily cash balances and banking activity, maintain accurate records, and provide information to support cash flow forecasting, liquidity monitoring,…