Branch Admin Coordinator

Overview

Our Commitment to Equity

The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

Job Summary

We have an awesome opportunity for the essential position of Administrative Coordinator. In this role, you will provide administrative support to a branch or department. You will be a key player in executing work and implementing office workflow.

What you'll get from working at The Y:

* Membership to the YMCA of Greater Seattle for you and your household

* Medical, Dental, Vision, and Life insurance

* Retirement with generous employer contributions

* Free access to mental health resources

* Rapidly-accruing paid time off (PTO) available immediately upon hire

* Discounts on qualifying YMCA of Greater Seattle childcare and day camp programs

Hiring range: $22.00 - $24.20/hour DOE

Responsibilities

* Perform various administrative duties including maintaining database information, processing paperwork, producing reports and maintaining related directories and files.

* Maintain continuity of branch operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs.

* Provide administrative support to program and department staff and stay current with program changes.

* Perform data entry, which may include receipting, program registration data, membership data, and campaign information.

* Maintain exceptional rapport with members, managers, and employees by researching and developing new services and methods, setting priorities and resolving situations.

* Prepare outgoing mail, and distributes incoming mail.

* Help manage office and program supplies, placing orders, and maintaining inventories.

* Perform various bookkeeping duties, including coding bills and processing refunds.

* May train, coordinate, and/or schedule the activities of volunteers and/or staff.

Who are you?

If you're the right candidate for the job you thrive on challenging assignments, pride yourself on efficiently managing a high volume of work without quality suffering. Detail and accuracy are important to you. You are always stepping up to offer support at the first sign it's needed. You are comfortable using Outlook, Word, and Excel, and are eager to learn new tips and tricks to improve your skills, and have an interest in and aptitude for learning new programs.

You're equally at home answering phone calls and emails as you are managing projects and data.

Code of Conduct for Applicants

Qualifications

* High school education or equivalent. Two years or more of college in a related field preferred. Other applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform effectively in the position will be considered.

* 1-2 years' experience in an administrative support role

* Strong time management, attention to detail, and organizational skills

* Intermediate knowledge of/experience with Microsoft Office Suite

* General office knowledge - copier, phone systems, etc.

* Strong keyboarding skills (aka touch-typing)

* If you have other computer database and system experience, all the better - but don't let a lack of experience in those hold you back from applying!

* Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.

You'll be a great fit for the Seattle Y if you:

* Thrive on working in a collaborative environment

* Are very adaptable

* Have high ownership and strong work ethic

* Are a great problem solver who can think on your feet

* Truly enjoy being of service to people

* Like being part of a team that cares about one another as people and enjoy working together

* Want to know that the work you do contributes to building a better,…