Executive Recruiting Coordinator

Application close date:

Applications will be accepted on an ongoing basis until the requisition is closed.

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We’re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight!

This role is part of Blue Origin corporate functions, providing centralized support across Blue Origin business unit teams, functions, and locations.

• Exercise strategic judgment in executive interview orchestration
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  Design and manage end-to-end processes for VP and C‑suite candidates—making independent decisions about scheduling priorities, risk mitigation, and when to elevate. Coordinate multi‑day onsite interviews, virtual loops, technical assessments, and stakeholder pre‑briefs/debriefs across time zones while anticipating what could go wrong before it does.

• Protect executive stakeholder time through proactive decision-making
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  Navigate competing calendar demands with senior leaders, executive assistants, and cross‑functional interviewers. Decide when to hold firm on scheduling constraints, when to flex, and when conflicts require escalation vs. creative problem‑solving. Own contingency planning and real‑time adjustments.

• Serve as trusted advisor for candidate experience
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  Think beyond logistics to anticipate candidate needs and potential friction points. Greet and escort candidates onsite, troubleshoot day‑of issues independently, coordinate travel/accommodations with concierge‑level service, and make judgment calls that ensure every touchpoint reflects Blue’s mission and values.

• Own operational excellence and process integrity
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  Maintain accurate Workday data, create detailed agendas and interview schedules, prepare for pre‑brief and debrief meetings, and manage decision timelines—but also identify bottlenecks, spot data inconsistencies, and flag process risks to executive recruiters before they impact outcomes.

• Uphold confidentiality as a strategic imperative
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  Handle sensitive candidate information, NDAs, references, and executive‑level communications with discretion and mature judgment. Recognize when information should be shared vs. protected and understand the broader implications of confidentiality breaches in executive searches.

• Partner strategically on continuous improvement
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  Contribute to initiatives that elevate executive hiring operations—bringing insights from your frontline experience to drive improvements in interviewer readiness, cycle time, and candidate experience.

• 4+ years of recruiting coordination or complex project coordination experience, with 2+ years supporting executive or senior leadership hiring (VP/C‑suite preferred).

• Demonstrated high‑judgment decision‑making: proven ability to work independently, anticipate risks, identify solutions proactively, and elevate strategically in fast‑paced, ambiguous environments.

• Mastery of complex stakeholder management: expert‑level multi‑time zone scheduling, calendar orchestration with senior executives and EAs, and managing competing priorities with diplomacy and urgency.

• Technical proficiency:
  Advanced Microsoft Outlook (calendaring), Teams/Zoom, Word, Excel, PowerPoint; experience with Workday or comparable ATS platforms.

• Exceptional communication and discretion: polished written and verbal skills, meticulous attention to detail, and trusted partner for confidential executive‑level information.

• High school diploma or GED.

• Prior experience coordinating executive interviews (VP/C‑suite) in aerospace/defense, advanced manufacturing, or high‑growth technology companies.

• Experience partnering with executive assistants, chiefs of staff, and external executive search firms.

• Demonstrated track record of identifying process risks and implementing solutions that improved cycle time, candidate experience (NPS), or executive stakeholder satisfaction.

• Experience with data‑driven decision‑making: using metrics, SLAs, or bottleneck analysis to drive operational…