Administrative Assistant ; Temporary

Position: Administrative Assistant 2 (Temporary)

Administrative Assistant 2 (Temporary)

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Job Description

The College of Arts and Sciences' Cinema & Media Studies has an outstanding opportunity open for a Temporary Administrative Assistant 2. The Administrative Assistant (NE S SEIU 925 Non Supv) supports the daily operations of the Department of Cinema and Media Studies, a growing and dynamic academic department in the College of Arts and Sciences. In addition to coordinating multiple calendars, supporting events, tracking, distributing and storing information and data, the administrative assistant will serve as liaison between graduate and undergraduate students, faculty, and staff.

Other duties may be assigned based on departmental needs.

Job Duties Communication (40%)

• Coordinate submissions, edit, compile/design, finalize, distribute department newsletter
• Coordinate with chair to upload and send annual communications (holiday letters, etc.)
• Manage department email account, forwarding messages to appropriate recipients on a daily basis
• Coordinate social media posts
• Upload website content as needed

Events (20%)

• Manage department’s room reservation requests
• Schedule department-managed spaces
• Assist with event set-up occurring within regular work hours (M-F, 8 a.m. to 5 p.m.)

General Support (20%)

• Distribute keys
• Greet guests
• Provide classroom support as needed
• Manage travel procurement for department visitors, including letters of invitation, making travel arrangements, ordering travel services (ground transportation), processing reimbursements
• Troubleshoot faculty and student reimbursement and other submissions to the Administrative Support Team

Facilities (20%)

• Collect & distribute mail
• Maintain department's shared drive
• Procure office supplies
• Manage surplus
• Monitor electronic check-out processes for departmental equipment including laptops, projectors, and other equipment/materials
• Serve as department point of contact for building coordinators and safety personnel
• Open and close department offices.

Pay Rate Information

The salary information provided below is for a full-time position and will be prorated for part-time.

Minimum Requirements

Requires High School/ GED AND two years of office or administrative support experience. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Compensation, Benefits and Position Details Pay Range Minimum

$44,256.00 annual

Pay Range Maximum

$57,480.00 annual

Benefits

For information about benefits for this position, visit https://(Use the "Apply for this Job" box below)./

Other Compensation

None

Shift

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent)

50.00%

Union/Bargaining Unit

SEIU Local 925 Nonsupervisory

About The UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our

Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at  or dso. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Seniority level

Entry level

Employment type

Part-time

Job function

Administrative

Industries

Higher Education

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