Equity & Justice Sr. Program Coordinator

Equity & Justice Sr. Program Coordinator

Washington State Bar Association (WSBA)
Salary: $53,286 to $53,286 + Washington State Employee Benefits
FLSA:
Full-time, Non-Exempt
Final date to receive applications: 12/28/2025

The Equity and Justice Sr. Program Coordinator supports the Equity and Justice Team within the Office of Executive Director, providing administrative and programmatic support.

• Entity Administrative Support
  • Draft, finalize, post, and archive meeting minutes; prepare and distribute meeting materials; post on relevant websites.
  • Coordinate meeting scheduling; manage calendar polls, Zoom rooms, in‑person spaces; arrange catering and room set‑up if needed.
  • Track attendance, send invitations, and ensure quorum.
  • Assist volunteers with SharePoint access and other tech tools.
  • Process volunteer expense reimbursements and invoices for entity‑related activities.
  • Send communications to promote the entity and recruit new members.
  • Support selection and appointment of new members, preparing application materials, tracking decisions, drafting communications and appointment documents.
  • Collect data and conduct research for annual reports as needed.
  • Provide other entity‑related administrative support as directed by the Equity and Justice Team.
  • Provide event support to entities planning events.
• Event Administrative Support
  • Assist with event planning and execution, including venue research, contract facilitation, and coordination with WSBA staff and external vendors.
  • Coordinate room set‑up, A/V, hybrid needs, catering, furniture, linen rentals, and supplies such as name tags and signage.
  • Ensure events are accessible to all attendees, managing accommodation requests and proactive accessibility measures.
  • Collaborate with communications for event promotion.
  • Support attendees with questions and accommodations.
  • Prepare event materials; coordinate day‑of details, post‑event evaluations, and follow‑up.
• Equity and Justice Operations and Administrative Support
  • Manage database and member information.
  • Process reimbursements, invoices, and payments through WSBA’s system.
  • Facilitate contract approval via the Contract Management System.
  • Assist with creation and administration of team tools and procedures.
  • Field phone calls, monitor program email inboxes, and respond to inquiries.
  • Maintain and update Equity and Justice Team Blink pages.
  • Provide administrative support to the Chief Equity and Justice Officer.
• Program Administrative Support and Communications
  • Support research and ordering of supplies, marketing/outreach, data tabulation.
  • Implement website updates for programs such as Pro Bono and Public Service Committee.
  • Administer pro bono recognition activities, collect data, create certificates, and publish honors.
  • Administer Qualified Legal Services Provider application review and decision communication.
  • Authenticate member requests for public service CLE access.
  • Other duties as assigned.

High School Diploma or GED.

College degree (Associate or Bachelor).

• Minimum of two years in a mission‑driven organizational environment, including work with volunteer boards/committees and legal professionals.
• Event‑planning experience.

• Familiarity with Washington State equity and justice community.

• Commitment to strengthening WSBA mission and outcomes for public and members.
• Enthusiasm for fostering inclusion with a commitment to diversity, equity, and inclusion.
• Strong teamwork, collaboration, project management, communication, and attention to detail.
• Excellent organizational skills and ability to juggle multiple demands.
• Proactive initiative, sound judgment, independent and team work.
• Interpersonal skills across diverse cultures and diplomacy with all organization levels.
• Proficiency in social media platforms, WSBA CMS, member database, list serve; aptitude for learning new systems.
• High proficiency in Microsoft Office 365 and other Windows applications.

• Demonstrated commitment to equity and justice through prior experience.
• Knowledge of…