Project Manager for Institutional Initiatives

Project Manager for Institutional Initiatives

Seattle University

As part of Seattle University’s commitment to becoming one of the most innovative and progressive Jesuit and Catholic universities in the world, the University is undertaking several high‑impact, campus‑wide initiatives. These include the implementation of Workday and the unification of the academic calendar across all Colleges. Please note that this position is a limited‑term appointment and, while currently scheduled to end on December 15, 2027, may conclude earlier if the needs of the university require.

The Office of the Registrar plays a central role in these efforts, leading the development and implementation of systems, policies, and processes that support each initiative. This work spans IT, compliance, operations, change management, and innovation—all aimed at enhancing the student experience through efficient and student‑centered practices.

We are seeking a Project Manager for Institutional Initiatives to join the Office of the Registrar. This role will support the coordination and execution of major projects, ensuring they remain aligned with the day‑to‑day academic operations of the University.

Reporting to the University Registrar, the Project Manager will collaborate closely with office leadership and cross‑functional teams across IT, the Colleges, and the Office of the Provost. Key responsibilities include managing timelines, tracking tasks, and aligning priorities across multiple initiatives.

This position is ideal for someone who thrives in a dynamic, fast‑paced environment and enjoys turning strategic plans into actionable outcomes.

• Support project execution by managing timelines, aligning teams, and optimizing workflows.
• Plan and monitor project timelines, milestones, and deliverables to ensure on‑time completion.
• Maintain and update task lists, ensuring team alignment on priorities and deadlines.
• Document and distribute meeting notes, action items, and status updates to keep stakeholders informed.
• Streamline workflows by improving documentation practices and identifying process inefficiencies.
• Coordinate efforts across internal teams and external partners to maintain project momentum and mitigate risks proactively.

• Manage the University Registrar’s calendar and scheduling, prioritizing conflicting demands.
• Coordinate meetings and events, including logistics, materials, agendas, and documentation.
• Plan and facilitate office‑wide and sub‑office meetings, ensuring seamless execution and collaboration.
• Oversee office budget tracking and reporting; manage project codes, contracts, invoices, travel forms, purchase orders, and reimbursements; process expense reports, vendor payments, reconcile business credit card statements, approve hourly staff timecards and leave requests.
• Deliver high‑quality customer service by responding to inquiries with professionalism and discretion, maintaining confidentiality of sensitive information, and supporting policy development and implementation with sound judgment and integrity.

• Perform other related job duties as requested.

• Three or more years of experience in project coordination or operations support.
• Highly organized with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and shifting deadlines.
• Self‑starter who works well independently and communicates clearly in a hybrid work setting.

• Bachelor’s Degree in a related field.
• Experience working in higher education or a similar field.
• Advanced skills in MS 365 tools.

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Salary Range: $67,000 – $75,000. Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate,…