Forms and Records Analyst ; FRA- Seattle

Our vision is to ensure that "Washington state’s children and youth grow up safe and healthy— thriving physically, emotionally, and academically, nurtured by family and community.

Job Title: Forms and Records Analyst 3 (FRA3)

Location: Seattle, WA – Region 4. (Region Map)

Closes: 12/26/2025

Salary: $4,216 - $5,666. King County Premium:
The salary listed does not include the additional 5% premium granted to all King County employees.

The Department of Children, Youth, and Families (DCYF) is seeking an attention-oriented Forms and Records Analyst 3 (FRA3) to process and handle discovery requests and the redaction of records for Region 4, Seattle. This fast-paced, time-sensitive position offers flexibility and the opportunity to support and coach staff through a highly specialized process. Your work will not only strengthen internal collaboration but also positively influence outcomes for our dependency court partners.

If you have a strong attention to detail, thrive on collaboration and teamwork, apply today to join a dynamic and mission-driven team in a meaningful role dedicated to promoting the permanency, safety, and well-being of children and families.

to learn more about DCYF.

This position supports DCYF's records management system and reports to the Forms and Records Supervisor. This position is responsible for coordinating the imaging of client and administrative records into the agency’s electronic records storage system, Application Xtender (AX), and training DCYF staff on records management. This position performs quality assurance tasks to ensure records are accurately indexed and stored. This position is responsible for managing multiple record requests and complex record projects, which require record searches in multiple systems, including Fam Link, WaCompass, ACT, and SharePoint.

This position is a specialist in DCYF's record management systems and business processes, and provides technical expertise and consultation to DCYF staff across the state regarding confidential information and records maintained by Administration Services. This position will conduct thorough searches for records to ensure records are collected and maintained. This position is an expert in identifying, preserving, and protecting confidential and exempt information under federal and state laws governing DCYF and the children and families DCYF serves.

This position will act as a consultant with management regarding record management practices.

• Redact files in accordance with redaction rules, laws, and policies.
• Access the Agency Records Tracking System (ARRTS) program.
• Provide training and technical assistance.
• Enter and correct data in the record indexing system.
• Provide direction and consultation to DCYF staff on preparing records for imaging and record retention.
• Responsible for accurately communicating record management policy and procedures to DCYF staff.
• Mitigate the risk of court sanctions from improper record management or inaccessible records.
• Assist in transferring records stored on a variety of portable media devices to AX, including incoming media devices.
• Coordinate calculated searches for legal discovery and ensure the requested information is collected in an unredacted and unaltered state.
• Coordinate requests from records and public disclosure managers, the Public Disclosure Unit, the records officer, and other special requests.
• Utilize/research FAMLINK, WaCompass, ACT, SharePoint, and AX to verify the location or destruction of records.
• Scan physical records into AX using Image Trust.
• Manage and gather records in response to discovery requests from the Washington State Attorney General’s office, attorneys, and internal DCYF employees.
• Process and handle requests for discovery in agency litigation.

Equivalent combination of education and experience totaling six (6) years in forms and/or records management, clerical duties associated with records management, public disclosure, paralegal, or customer service.

OR

Two years as a Forms and Records Analyst 2 (FRA2)

OR

A Bachelor's degree in business administration, accounting, industrial…