Part Time Event Specialist

Part Time Event Specialist needed for a Seattle Chamber of Commerce

Job
Pay Rate: $38/hr
Location:
Downtown Seattle, WA
Work Arrangement:
Onsite
Employment Type:
Contract, 2-3 months, potential to extend
Part time - M-F during business hours 8-5pm, 10 hours per week – 2-3 days in office

• Provide administrative and logistical support for events, event series, and conferences, including the management of sponsorship benefit compliance.
• Maintain accurate and complete event registration databases while leading sponsor communication to drive event attendance.
• Identify and secure venues and/or organize online platforms or streaming and AV as required for events.
• Gather speaker materials and manage day‑of‑event operations, including coordinating with caterers, on‑site and online logistics, and registration.
• Report on and assist with registration payments and refunds as directed.
• Edit event recordings, follow‑up post‑event with speakers, compile post‑event reports for sponsors, and oversee all aspects of day‑of‑event operation.

• Plan, write, and edit electronic communications, including emails, event graphics, electronic newsletters, infographics, and other promotional materials.
• Post social media content, post and market events and news, and monitor and report on traffic and engagement.
• Maintain website structure, manage events and community events boards, publish news articles, and post to the website as directed.
• Implement event marketing plans.

• Assist CEO with scheduling of board and committee meetings as well as other meetings as necessary.
• Take and distribute notes at board and committee meetings.
• Manage the CRM database, including creating and adjusting records as needed to ensure accuracy.
• Monitor shared inboxes.
• Responsible for maintaining and managing company SharePoint and One Drive file repositories.
• Maintain the company’s online video file repository.

• Prior event planning experience required.
• Experience working inside a CRM / Database – comfortable generating reports and accurately entering data.
• High level of proficiency in Microsoft Office Suite (PowerPoint, Excel, Word) and Canva.

• Paid Sick/Safe Time (based on where allowable by law).
• Medical benefits with multiple plan tiers and Telemedicine access.
• 401K with matching contributions.
• Holiday pay.
• Employee Assistance Program (EAP).

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.