Vendor and Contracts Manager

We at Ravensburger are both a truly global company and a family. As a bunch full of different characters and personalities with heart and a passion for achieving our goals together, we offer a great range of entertainment for children and families. What drives us forward? A shared sense of purpose. Together we are working on creating something meaningful - pure fulfillment for your career!

Key Responsibilities

• Serve as the main point of contact for creative contractors, vendors, and freelancers.
• Draft, review, and route contracts, work orders, and NDAs in collaboration with Creative, Operations, and other stakeholders.
• Manage the full contract lifecycle: prepare, submit for approval, execute via Docu Sign, archive in SharePoint, and track key terms and renewal dates.
• Onboard all new vendors and contractors by collecting required documentation and entering information into internal systems.
• Track and report on vendor performance, contract timelines, and outstanding deliverables.

Invoice Processing & Budget Coordination

• Review invoices for accuracy against contracts and work orders; resolve discrepancies before approving payment.
• Code and process invoices through AFI, monitor payment status, and communicate updates to vendors.
• Work with Finance to track creative spending across Disney Lorcana; maintain shared budget trackers and monthly spend dashboards.
• Work with Finance to generate spend reports and forecasts for the Creative Director and Senior Project Manager.

Administrative Systems & Process Optimization

• Maintain a clearly organized digital filing system across SharePoint to ensure version control and accessibility of contracts, invoices, and related files.
• Streamline workflows and templates in Wrike to support intake, tracking, and cross‑functional visibility.
• Develop SOPs, intake forms, and internal documentation for contract and vendor‑related processes.
• Partner with Project Management to ensure vendor timelines align with production schedules and creative milestones.

Team & Communication

• Serve as the administrative liaison between Creative, Legal, Finance, Licensing, Operations, and any additional teams as required.
• Troubleshoot vendor and contractor issues related to onboarding, contracts, or payments.
• Attend Creative meetings as assigned and/or invited; provide visibility to multiple Creative teams, including Artist Management, as well as additional Disney Lorcana teams as directed by the Head of Operations.

Required Qualifications

• 3–5 years of experience in contract administration, vendor coordination, or creative operations—ideally in entertainment, gaming, or publishing.
• Strong organizational and documentation skills with high attention to detail.
• Clear and professional communication skills, including follow‑through and accountability in distributed teams.
• Experience with:
• Microsoft Office 365 (Excel, Word, Teams, Outlook)
• Docu Sign
• SharePoint & Dropbox
• Wrike or similar project management tools
• Lever (for contractor onboarding, preferred)
• Budget tracking and invoice coding (experience with AFI or similar tools is a plus)
• Comfort with hybrid and remote workflows across global teams.
• Language:

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