Project Manager for Institutional Initiatives

Project Manager for Institutional Initiatives

FLSA Status:
Nonexempt

Months Per Year: 12

Hours Per Week: 37.5

Employment Status:
Full-Time

Work Model:
Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability.

Seattle University strives to be a welcome, open and safe campus climate for all.

• Effective Team
  
  Collaboration:
  
  Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.
• Emotionally Intelligent Communication:
  Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.
• Ethics and Integrity:
  Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.
• Flexibility and Innovation:
  Embraces change, approaching problems with curiosity, adaptability, and is committed to making a positive impact.
• Mindful Inclusion:
  Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.
• Outcomes-Driven Orientation:
  Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

As part of Seattle University’s commitment to becoming one of the most innovative and progressive Jesuit and Catholic universities in the world, the University is undertaking several high-impact, campus-wide initiatives. These include the implementation of Workday and the unification of the academic calendar across all Colleges. Please note that this position is a limited term appointment and, while currently scheduled to end on December 15, 2027 may conclude earlier if the needs of the university require.

The Office of the Registrar plays a central role in these efforts, leading the development and implementation of systems, policies, and processes that support each initiative. This work spans IT, compliance, operations, change management, and innovation—all aimed at enhancing the student experience through efficient and student-centered practices.

We are seeking a Project Manager for Institutional Initiatives to join the Office of the Registrar. This role will support the coordination and execution of major projects, ensuring they remain aligned with the day-to-day academic operations of the University.

Reporting to the University Registrar, the Project Manager will collaborate closely with office leadership and cross-functional teams across IT, the Colleges, and the Office of the Provost. Key responsibilities include managing timelines, tracking tasks, and aligning priorities across multiple initiatives.

This position is ideal for someone who thrives in a dynamic, fast-paced environment and enjoys turning strategic plans into actionable outcomes.

• Project Coordination (75%)
  • Support the successful execution of projects by managing timelines, aligning teams, and optimizing workflows.
  • Plan and monitor project timelines, milestones, and deliverables to ensure on-time completion.
  • Maintain and update task lists, ensuring team alignment on priorities and deadlines.
  • Document and distribute meeting notes, action items, and status updates to keep stakeholders informed.
  • Streamline workflows by improving documentation practices and identifying process inefficiencies.
  • Coordinate efforts across internal teams and external partners to maintain project momentum.
  • Identify and mitigate project risks by proactively proposing and implementing solutions.
• Office Coordination and Communications (25%)
  • Manage calendars and scheduling for the University Registrar and leadership team, effectively prioritizing conflicting…