Office Administrator

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Rainier Scholars is a comprehensive academic enrichment program that supports students of color over a 12-year journey – from 5th grade to college graduation. We seek to serve those who are most under-represented on college campuses and have the greatest number of barriers to achieving a college education: 85% qualify as low-income, 90% would be the first in their family to earn a college degree.

Our program offers rigorous academics, leadership development and personalized support for scholars, providing access to educational pathways and myriad opportunities previously unimagined.

With a budget size of $10 million, a staff team of 50+ full-time employees and 675+ scholars and families whom we currently serve in Seattle and Tacoma, Rainier Scholars has established a positive brand for our unwavering commitment to education, proven success rate, and sustainable impact. We grow new generations of diverse college graduates, career professionals, and community leaders.

The Office Administrator is a detail-oriented, self-directed professional who plays a critical role in advancing the goals of the Central Operations Team and supporting the administrative work of Rainier Scholars programs in Seattle. Their responsibilities are overseen by and executed in frequent collaboration with the Sr. Executive Assistant. This role contributes to both the daily operations and broader strategic priorities of the organization by providing administrative support, managing systems and resources, and coordinating internal logistics.

The ideal candidate brings a commitment to excellence, equity, and collaboration, along with strong communication and organizational skills. They will thrive in a dynamic environment, balancing independent work with cross-functional teamwork to support the organization’s mission and impact.

By ensuring the physical workspace and shared systems are functional, resourced, and welcoming, this role supports staff productivity and morale. Timely resolution of maintenance issues, smooth tech operations, and well-managed supplies contribute to a professional and efficient environment that reflects organizational values.

• Serve as co-point-of-contact to maintain facilities/office needs (maintenance requests, key card access, printer troubleshooting, etc.).
• Manage inventory and procurement of common office supplies and hospitality materials.
• Maintain clear organization for storing, using, and tracking shared materials (event supplies, projectors, etc.)
• Create and manage room reservations for Seattle office meeting spaces.
• Coordinate mail and deliveries (USPS, Fed Ex, Amazon) in collaboration with other staff/teams.
• Assist Finance team with occasional resource audits.
• Provide onboarding support for new employees (welcome packets, office tours, etc.).

These responsibilities ensure clear and timely communication, allowing staff and leaders to stay focused on delivering excellent services and advancing strategic goals for scholars and families. Strong administrative support improves operational flow, contributing to an organized, well-functioning team environment.

• Serve as first point of contact for visitors to the Rainier Scholars Seattle office, including scholars, families, board members, donors, and others.
• Manage frontline communication channels (phone, general inboxes, etc.) during scheduled hours, routing inquiries to appropriate staff.
• Support Seattle Executive Director with departmental calendar management, Zoom meetings, and general administrative tasks.
• Provide logistical support for Seattle and Central Staff and Leadership Team meetings, including scheduling and note-taking.
• Maintain organization of internal platforms (e.g., SharePoint) as needed.

Effective logistics support ensures that programs and events run smoothly and professionally, enhancing participant experience and organizational reputation. By handling operational details, this role allows program staff to focus on content and…