Office Assistant - Special Needs Unit - Seattle

Office Assistant 3 (OA3) – Community Corrections Division

Office Assistant (OA3) is a full‑time, non‑permanent position located at the Seattle Community Justice Center, 1550 4th Ave South, Seattle, WA 98134. The role supports the Special Needs Unit (SNU) and provides general clerical assistance to the unit, Administrative Assistant 3 (AA3), Community Corrections Supervisor (CCS), and Community Corrections Officers (CCOs). Work hours are Monday‑Friday, 8:00 am to 5:00 pm.

Use the following link to apply directly:

• Greet and direct clients, general public, and stakeholders.
• Manage a multi‑line phone system and incoming/outgoing mail.
• Cover the reception desk as needed and ensure entry doors are opened at 8:00 am and locked at 5:00 pm.
• Perform database entry and retrieval from systems such as OMNI and OnBase.
• Assist with managing, tracking, and archiving PSI and field files.
• Assist with ordering and stocking office supplies.
• Complete any assigned duties as directed.

• High school diploma or GED equivalent.
• Minimum six months of clerical and/or customer service experience.
• Basic proficiency with Microsoft Office (Outlook, Word, Excel).
• Unrestricted valid driver’s licence in Washington.

• Maintain reliable attendance.
• Respect and maintain confidentiality.
• Assist individuals with varied criminal backgrounds.
• Navigate internal and external databases.
• Proofread written materials accurately.
• Communicate clearly with staff, supervisors, public and stakeholders.

• Two years of clerical experience and advanced Microsoft Office skills.

Submit an online application, including a complete work‑experience section, a cover letter, a detailed chronological resume, and three professional references. Veterans claims: attach DD‑214, NGB 22, or a verified service letter. Do not include personal photos or identifiable information. Incomplete applications may disqualify you.

• Professional references must be former supervisors or paid supervisors with valid email and phone numbers.
• Applicants must satisfy US employment eligibility verification (I‑9) and documentation requirements.
• Foreign degrees may require credential evaluation.
• Background check and pre‑employment drug test will be conducted.
• OC pepper spray is used; inquire about exposure if you have sensitivities.
• Salary is step‑based; further details are provided upon offer.
• This recruitment may be used to fill other positions within 60 days after closure.

• Competitive retirement plan.
• Comprehensive medical, dental, and vision insurance.
• Remote/telework/flexible schedules for eligible positions.
• Up to 25 paid vacation days per year (CBA).
• 8 hours of paid sick leave per month.
• 12 paid holidays annually.
• Flex Spending Accounts and Dependent Care Assistance.
• Deferred Compensation.
• See our benefits page for more details.

For questions or to request reasonable accommodations, contact the assigned Talent Acquisition Recruiter vador.gov or (360) 522‑6304. Refer to the requisition/job number located at the top of the posting.

For TTY service, call Washington Relay Service at 7‑1‑1 or 1‑800‑833‑6388.

DOC is an equal‑opportunity employer and does not discriminate based on race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, veteran status, genetic information, or disability, including the presence of sensory, mental or physical disability or the use of a guide dog or service animal.