Administrative Specialist - Mission

Administrative Specialist - Mission

Job Title: Administrative Specialist - Mission

Salary Range: $55,000 - $60,000

FLSA Status: Salaried, Non-Exempt

Location: Administration

Evergreen Goodwill of Northwest Washington, a 501(c)(3) nonprofit, serves the region by providing free job training, education, and placement programs. As an Administrative Specialist, you will provide comprehensive, high-quality administrative and operational support to the Senior Vice President of Mission and regional staff, ensuring successful program outcomes, budget adherence, and grant compliance.

• Support the Senior Vice President of Mission in day-to-day operations, ensuring efficiency and discretion.
• Research and supply background information for presentations and meetings with elected officials and other VIPs.
• Compose, edit, and proofread correspondence, memos, emails, and other communications for community leaders and funders.
• Track professional development for Mission staff across five regions in partnership with leadership.
• Manage vendor accounts, expense reports, invoices, purchase orders, check requests, and credit-card reports.
• Maintain department email lists, staffing lists, organizational chart, and Teams channel memberships.
• Organize meetings, prepare agendas/materials, and take minutes for key meetings with funders and internal leadership directors.
• Plan and facilitate internal and external events, managing venue selection, catering, technology setup, and materials.
• Screen applicants and coordinate onboarding for new hires, including interviews, paperwork, training, and workspace setup.
• Support the SVP for Mission Board Committee, preparing reports and presentation materials from all regions.
• Maintain departmental calendars, including a master calendar of all departmental activities across five regions.
• Liaise on interdepartmental projects and initiatives.
• Contribute to and support DEI initiatives and action plan.
• Coordinate with Facilities on site walkthroughs, repairs, and maintenance.
• Order office and general classroom supplies for departments, Adult Basic Education, and Youth Program materials.
• Submit service-desk tickets on behalf of staff and directors.
• Perform general administrative duties such as filing, mail, and messages.
• Demonstrate safe work practices and report hazards or accidents.
• Other duties as assigned.

• High school diploma or equivalent; preferred bachelor’s degree or equivalent experience.
• Minimum three (3) years of demonstrated administrative office experience.
• Experience drafting and editing correspondence, reports, documents, and meeting notes.
• Strong organizational and prioritization skills with independent judgement and creative problem solving.
• Ability to handle confidential information with discretion and diplomacy.
• Proven ability to meet multiple, sometimes conflicting deadlines.
• Flexibility to work in a diverse environment and commitment to fostering an inclusive, bias-free culture.
• Capacity to work independently with minimal supervision.

• Valid Washington state driver’s license and proof of insurance.

• Strong proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams).
• Basic computer skills, including data entry.
• Proficient knowledge of web-based applications.
• Ability to learn new technology and software related to the job.

The role requires prolonged periods of sitting and computer use, operating a desk computer, and standing for extended periods. The employee must be able to lift, push, or pull up to 20 lbs. Manual dexterity and fine motor function are necessary. Vision requirements include close, distance, color, peripheral, and depth perception. Reliable attendance is mandatory.

• Strong listening and analytical skills.
• Excellent written and verbal communication.
• Multi-tasking and time management.
• Data analysis skills and accuracy.

Office/classroom setting with moderate noise. Required travel to off-site meetings and events. Flexible schedule that may include occasional nights…