Administrative Assistant Office, SourceBlue

Position: AS Administrative Assistant Office, SourceBlue
Division:
Source Blue

Project Location(s): CO USA

Minimum Years

Experience:

Travel Involved:
Job Type: Regular Job Classification:
Experienced

Education:

Job Family:

Source Blue Compensation :

Salaried Non-Exempt

Source Blue is a subsidiary of Turner Construction Company that has been purchasing materials and equipment for major construction projects since 2001. With a staff of 350+ dedicated professionals and ~$1B in equipment and materials procured annually, we provide Clients with comprehensive supply chain services that are unmatched in the industry today.

Internal Applicants:
This position can be performed from any Turner office.

Position

Description:

Perform daily administrative tasks and provide administrative services to office departments and/or business unit.

Essential Duties &

Key Responsibilities:

* Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff.

* Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., letterhead, business cards, envelopes).

* Daily management of department head/manager's calendar, meeting schedule, and contacts.

* Edit and assemble documents and reports for department head/manager.

* Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate.

* Create and maintain organizational and seating charts for office.

* Understand contract and bonding process and escalation procedures.

* Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.

* Maintain knowledge of business unit/headquarters' historical information (e.g., use of vendors, event sponsor ships, industry memberships/activities, client, and staff events) to support managerial related decision-making.

* Arrange travel reservations, business accommodations, prepare itineraries and agendas.

* Process department head/manager's expense reports.

* Maintain organized filing systems and coordinate document retrieval schedules.

* Embrace company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across company.

* Order supplies to support office needs.

* Provide team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation).

* Contribute ideas for continuous improvement and effectiveness of team within business unit/headquarters and share recommendations with overall job family.

* Assist with special projects and coordinate events.

* Other activities, duties, and responsibilities assigned.

The salary range for this position is estimated to be 0.00 - 0.00 USD annualized.

Turner Construction provides flexible benefits, including medical, dental, and vision coverage, financial benefits such as a 401(k) plan, Health Savings Account, Flexible Spending Account, wellness benefits, a voluntary legal plan, identity theft, life insurance, and short-term and long-term disability coverage.

In addition to our extensive benefits offerings, we provide paid vacation, wellness/sick time, holidays, paid parental leave, tuition reimbursement, employee referral bonuses, and end-of-year appreciation pay.

Qualifications:

* High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required

* College degree and/or relevant administrative skills certification, a plus

* Construction or other service industry experience, a plus

* High degree of detail, accuracy, and organizational skills

* Maintain confidential information

* Work independently with some oversight and as part of team

* Approachable, proactive, positive, and professional attitude

* Professional verbal communication and written business communication skills

* Able to conduct research and effectively proofread

* Exhibit active listening skills and follow through on commitments

* Good judgment to solve problems, escalate issues, and request prioritization of responsibilities

* Computer and data entry…