Office and Operations Manager

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Job Title: Office and Operations Manager

Reports to: Executive Director

Estimated Start: February 2026

Full‑Time Salary Range: $56,100 - $67,300 40hr. Non‑Exempt Position

To Apply: Please send a resume and cover letter detailing your qualifications to jobs

At Team Read, we’re looking for a detail‑oriented person to streamline our operations and help us grow our mission. The Office and Operations Manager plays a pivotal role in leading and streamlining internal processes, documentation, data management, and systematization within Team Read’s programs. Collaborating closely with the entire team, the Office and Operations Manager designs, refines, and implements operational systems to enhance staff efficiency and support the growth of the organization’s mission.

The role involves not only managing technical and data‑related systems but also performing essential administrative duties to ensure smooth day‑to‑day operations. This is a full‑time position.

• Develop and maintain process documentation to improve workflow efficiency and accountability across departments.
• Partner with Team Read staff to create and implement organization‑wide systems such as file storage, centralized account management, and internal task‑tracking documentation.

• Spearhead collaboration between Team Read staff and school districts to optimize program operations, including annual program calendars, onboarding processes, site materials management, and student referral/enrollment systems.
• Coordinate scheduling, logistics, and resource distribution for program activities.

• Manage and maintain program and development data using various software platforms, like Air Table, for accurate reporting and communications.
• Provide site‑level data support, roster setup, troubleshooting of tech‑related issues, and support for tools like Zoom.
• Oversee the organization’s use of cloud tools (Teams/SharePoint, Google Drive/Google Classroom) and shared drives.
• Provide staff with support on cloud tools and ensure efficient collaboration and document management.

• Ensure integration of programmatic and financial data between different tools and systems.
• Liaise with IT consultants to assist with basic IT support, including troubleshooting, setting up software, and maintaining Microsoft 365 tools.

• Perform general administrative duties including scheduling meetings, managing calendars, filing documents, and responding to inquiries.
• Maintain office supplies inventory and order new materials as needed.
• Assist with preparing reports, presentations, and correspondence as required.
• Manage and coordinate the organization’s calendar, including tech subscriptions, district spreadsheets, and program schedules.
• Manage bookkeeping tasks such as processing invoices, managing receipts, tracking expenses, and reconciling accounts.
• Work with the finance team to ensure that financial records are up‑to‑date and accurate.
• Assist in the preparation of budgets, financial reports, and support audits as necessary.

• Proactive, curious, and able to ask insightful questions to improve operational systems.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Comfort with spreadsheets and logic formulas, with knowledge of Airtable or other database systems.
• Experience in basic bookkeeping and financial record‑keeping, with keen attention to detail.
• A change agent who can drive initiatives and help implement new processes while demonstrating patience and support for others during transitions.
• Excellent systems thinking and problem‑solving skills, with a focus on mentorship and team support.
• Strong interpersonal skills to build relationships, influence change, and engage staff in operational improvements.
• Excellent written and verbal communication skills, including the ability to effectively convey complex information.
• Knowledge of (or ability to learn) relational databases,…