Philanthropy Program Coordinator - Gifts & Grants

Job

Type:
Regular Full-Time

Location:

US-WA-Seattle

Category:
Philanthropy and Fundraising

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states.

Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Program Coordinator, Gifts & Grants, is a member of the Gifts & Grants program and reports to the Associate Vice President, Philanthropy. The Gifts & Grants program focuses on relationship-based fundraising to secure gifts from individuals, corporate partners, and foundations.

The Program Coordinator, Gifts & Grants, manages the essential day-to-day administrative responsibilities of the team as well as special projects related to the maintenance and growth of Philanthropy's infrastructure and operational goals. The Program Coordinator, Gifts & Grants, provides central administrative support for program leaders and staff, including coordinating departmental meetings, calendars, and special leadership and programmatic initiatives.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

• Provide administrative support for the Associate Vice President, Philanthropy and other program leaders within Gifts & Grants including meeting planning, material development, and action items.
• Collaborate with program leaders and teams to ensure smooth functioning of program's central operations including purchase orders and supplies.
• Collaborate across department to promote operational excellence and ensure adherence to program norms.
• Support program colleagues with special projects such as coordinating mailings and event support.
• Coordinate with the Gift Services team to ensure accurate and timely processing, acceptance, and acknowledgement of gifts, and troubleshoot issues in a timely and efficient manner.
• Provide general administrative support for the team which may include answering emails and phones; providing meeting support including scheduling, drafting agendas, and taking minutes; managing Pro Card and budget
• reconciliation; implementing electronic filing; and making conference room reservations.
• Coordinate across teams to support program activities.
• Respond to donor and/or internal inquiries while providing excellent customer service.
• Responsible for complex data entry and data hygiene functions.
• Carry out a portfolio of recurring assignments.
• Follow established gift processing and gift handling procedures and documentation.
• Collaborate to refine, improve, and document processes and process improvements.
• Serve as an individual contributor; this role does not have people, program, or fundraising responsibility.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor's degree or equivalent experience.
• One year work experience.

PREFERRED QUALIFICATIONS:

• Experience supporting departmental leaders, including meeting scheduling, plans, and materials; and entering and monitoring budget information.
• Customer service experience, preferably in a nonprofit or similar setting.
• Excellent written, verbal, and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to a high level of detail and quality of work.
• Ability to build…