Senior Administrative Assistant

Location: Seattle, WA |
Schedule: M-F, 6am to 2:30pm |
Payrate : $21.30 - $26.90/hour

PDS Tech Commercial is seeking a highly organized, resourceful, and polished Senior Administrative Assistant to provide high-level administrative support to leaders and a dynamic department. This is an opportunity to become a trusted partner to management, work with confidential information, coordinate complex priorities, and help keep critical business operations running smoothly.

As a Senior Administrative Assistant , you’ll play a key role in supporting managers, directors, and/or vice presidents while serving as a central point of contact for internal and external partners. Your ability to anticipate needs, manage competing priorities, exercise sound judgment, and maintain confidentiality will directly contribute to the success of the department.

This role is ideal for an experienced administrative professional who thrives in a fast-paced environment, takes ownership of projects, and enjoys being the person who keeps everything organized and moving forward.

• Provide high-level administrative support for management and/or an entire department, including complex and confidential assignments.
• Serve as a key internal and external point of contact, professionally handling calls, visitors, inquiries, and correspondence.
• Manage calendars, schedule appointments and engagements, and coordinate complex meetings and priorities.
• Arrange meetings, conferences, travel, lodging, catering, presentation materials, equipment, and special events.
• Prepare, compose, proofread, and format documents, reports, presentations, spreadsheets, charts, and other business materials.
• Organize and maintain department files, databases, records, and other administrative systems.
• Manage incoming and outgoing correspondence, prioritizing requests and determining appropriate next steps.
• Order office supplies, monitor inventory and equipment, and coordinate service or repair requests.
• Assist with department budgets, expense reports, expenditures, and accounting-related records.
• Research complex or non-routine questions and provide solutions based on departmental policies and best practices.
• Support office operations and help implement process improvements and changes.
• Coordinate multiple projects simultaneously while maintaining accuracy, deadlines, and attention to detail.
• Provide guidance or work direction to lower-level clerical staff when needed.
• Handle sensitive and confidential information with discretion, integrity, and sound independent judgment .

• High school diploma or equivalent.
• 4+ years of administrative support experience preferred.
• Intermediate to advanced Microsoft Office skills, including Word, Excel, and Outlook.
• Strong written, verbal, and interpersonal communication skills.
• Exceptional organization, prioritization, and time-management abilities.
• Proven ability to multitask and manage multiple projects from start to finish.
• Strong attention to detail and ability to adapt quickly to changing priorities.
• Professional demeanor and outstanding telephone and business etiquette.
• Ability to work independently with minimal supervision.
• Demonstrated discretion when handling confidential or highly sensitive information.
• Strong work ethic and commitment to maintaining a positive, professional work environment.

• Bachelor's degree in Business Administration or a related field.
• Experience supporting senior-level management, directors, or vice presidents
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• Advanced proficiency in Microsoft Word and Excel and…