Assistant Registrar

Location 120 6TH AVE N STE 100,Seattle, WA, ,United States

Job Title:

Assistant Registrar

Reports to:

Registrar

Department:
Collections

Supervises:
Does not supervise others

Work Schedule:

40 hours per week, 5 days per week, hybrid work eligible. Occasional weekend/evening availability or travel may be required.

Salary: $25.00 - $28.00 per hour

MOPOP is seeking a detail-oriented Assistant Registrar to support the stewardship of MOPOP’s extensive permanent pop culture collection. Working closely with the Registrar and broader Collections team, this position supports the acquisition, documentation, management, care, and disposition of collection objects, as well as incoming and outgoing loans. The Assistant Registrar also contributes to collections documentation, exhibition installation and deinstallation, and other departmental activities that support the responsible stewardship of MOPOP’s collection.

• Support the Registrar in processing deaccessioned materials, including addressing previously deaccessioned backlogs, assisting with the identification and documentation of objects proposed for deaccessioning, preparing materials for Collections Committee and Board review, coordinating approved disposition activities, and maintaining accurate records in TMS and object files.
• Support oral history digitization and collections data cleanup in collaboration with MOPOP Curators and the video team, including reconciling duplicate copies and numbering discrepancies, updating tracking documents, researching required release signatures, and linking digital records to TMS.
• Process and implement Permission Agreements and Photo Licenses.
• Support the Registrar with the integrated pest management program as related to the needs of the Collections department.
• Support the Registrar and Preparator with condition reporting and rehousing.
• Support the Registrar with deployment, maintenance, and tracking of environmental monitoring devices in museum and collections storage areas.
• Assist the Registrar with incoming and outgoing loans, including preparing and sending loan documentation and coordinating fine art shipping. Travel as a courier when required.
• Under the guidance of the Registrar, identify and reconcile old and abandoned loans, documenting progress and resolution in paper loan files and TMS.
• Catalog backlog of MoPOP permanent collection objects including creating new TMS (The Museum System) records, standardizing all object data, and photographing objects by auditing existing entries.

• Support the Collections team with exhibition installation and deinstallation across MOPOP galleries.
• Work alongside the Collections team to standardize and maintain TMS data for collection objects, including records represented in the online collection, and document related coordination in TMS and object files.
• Support the MOPOP Collections team with vault tours, object and gallery photography, and artifact transport.
• Under the guidance of the Preparator, perform upkeep and cleaning of exhibition casework and objects.
• Support the Registrar with documentation for loans and exhibitions, including inbound and outbound paperwork, receipts, and condition reports.
• Participate in MOPOP’s ongoing DEIA learning and contribute to departmental practices that support an inclusive and equitable workplace and museum experience.

• Support our internal culture which inspires and empowers our staff to live our mission to its highest standards.
• Contribute to a consistent customer service standard across all departments.
• Work to ensure customer service is ingrained at the core of the team and is reflected outward to our guests and other…