Academic HR Manager - Department of Medicine

Job Description The Department of Medicine has an outstanding opportunity for a full-time Academic HR Manager.

About this Opportunity:

Reporting to the Academic HR Manager, this position is responsible for the management, oversight, and strategic planning of faculty appointments, medical staff appointments, reappointments, promotions, compliance requirements, annual reviews, evaluations, onboarding, and separation processes for faculty and academic personnel employment programs in assigned divisions. This position is responsible for directing these program operations and processes to meet division and Department goals, using discretion and independent judgment, decision-making and problem-solving skills, flexibility and comfort with ambiguity, and collaboration.

This position is accountable for the employment program/process results.

Key Responsibilities:

Academic Human Resources and Faculty Affairs (75%)Promotion Process
- Advise Division, Administrators, Division Appointment/Merit/Promotions Committees and faculty on promotion process and timelines including recommending methods of data collection/submission ensuring compliance with Faculty Code requirements, and department timelines. Act as the primary point of contact for the assigned divisions with the Department Academic HR team. Develop and implement tracking systems for the faculty appointment, reappointment and promotion processes. Provide management, and facilitation of the Division Promotions materials and related tools.

Review proposals and documentation for quality control and prepare them for distribution; ensure compliance with Department deadlines; develop and oversee faculty voting processes. Advise faculty on the critical milestones that must be achieved to obtain an initial academic faculty appointment and subsequent promotion by providing an overview of the departmental and division criteria and creating resource materials, such as discussion and content guides.

Serve as an administrative manager for the Divisions’ appointment/merit/promotions committees, ensuring the guidelines are up-to-date, compliant, and address the expectations related to promotion within the Department of Medicine.

Faculty and Academic Personnel Appointments & Reappointments
- Manage faculty and academic personnel (i.e. fellow appointments, postdoctoral fellows, and clinician researchers, etc.) recruitments, faculty search committees, appointments and reappointments within assigned Division(s) in the Department of Medicine. Manage recruitment and appointment process from hiring plan and posting an advertisement to the final hire and relocation for successful candidates (multiple ongoing searches at multiple sites of practice). Intensive communication with division management/staff and faculty, including interpreting policies, in order to assure accurate and timely completion of required materials for recruitments and appointment packages;

troubleshooting and resolving difficulties that arise in any aspect of the appointment. Review and advise Divisional staff and faculty on new policies and procedures relating to clinical and affiliate courtesy faculty. Interact directly with the Department Academic HR team on issues related to appointments and renewals/reappointments.

Medical Staff & Practice Plan Appointment Coordination
- Manage/coordinate medical staff credentialing and practice plan appointments to ensure that faculty members appointed within the Division are able to provide clinical services in conjunction with their approved faculty appointment. This position acts as the Divisions’ expert and is responsible for the management and oversight of the medical staff appointment/credentialing process for clinical faculty. This area of…