Public Records Officer; Administrator

This recruitment is to fill a Term-Limited Temporary position that is anticipated to end in November 2027. If filled by a King County employee who has passed their initial probation, it will be a Special Duty Assignment.

King County’s Procurement & Payables (P&P) team is seeking an experienced and motivated Term-Limited Temporary/Special Duty Assignment Public Records Officer
(
Administrator I) to join our dynamic team. This role is expected to last through November 2027 and is a key position within the Organizational Support & Communications (OSC) team, which strengthens P&P’s operational success through effective communication and coordination. The position follows a hybrid work model, with two days onsite at King Street Center.

As an Administrator I, you will lead P&P’s public records program—managing a high volume of public records requests, ensuring compliance with all laws and policies, and supporting process improvements that enhance efficiency and service delivery. You will serve as P&P’s Public Records Officer, providing essential administrative guidance and helping streamline end-to-end records workflows.

In this role, you will help ensure transparency, accountability, and timely access to public information—key elements of King County’s commitment to excellent public service. Your work will directly support both internal teams and community members by helping them navigate complex information with clarity and care.

• Public Records Officer
  :
  Act as the Public Records Officer for the Procurement & Payables team by managing and responding to Public Records Requests (PRRs) in accordance with the Public Records Act (RCW 42.56). Collaborate with the King County Public Records Program and the Prosecuting Attorney’s Office to ensure compliance with all regulations. Maintain current knowledge of Public Records Act requirements, policies, and best practices through training, workshops, and professional development.
• Administrative Support
  :
  Provide high-quality administrative support to the Procurement & Payables team, King County agencies, and suppliers, ensuring smooth and efficient operations.
• Process Management
  :
  Regularly review, maintain, and streamline the Procurement & Payables Admin team’s standard operating procedures, ensuring documentation is up-to-date, accurate, and user-friendly.
• Process Improvements
  :
  Identify and implement opportunities for process improvements, contribute innovative ideas, and implement solutions that enhance efficiency and effectiveness within the team.
• Team Support
  :
  Support and mentor other administrative team members and interns, fostering a collaborative and high-performing team environment.

• At least two (2) years of experience in administrative or program support roles, preferably in a government, procurement, or legal environment.
• At least one (1) year of experience with Public Records Act requirements (RCW 42.56) and experience handling, tracking, or responding to Public Records Requests (PRRs).
• Proven ability to provide excellent customer service to a diverse range of stakeholders.
• Strong organizational skills
  , including the ability to manage multiple tasks, prioritize work, and meet deadlines.
• Experience in process improvement
  , including identifying inefficiencies and implementing solutions.
• Strong communication, interpersonal, and writing skills
  .
• Intermediate-level proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative tools.
• Ability to manage time and adapt to changing priorities, work on multiple projects simultaneously, and produce timely, quality work products.
• Ability to work with people from diverse backgrounds
  .

• Degree or certification in…