Law Office Manager

We are seeking a Law Office Manager for an on-site position at our estate planning and family law practice. This full-time, in-office role requires direct management of our front desk operations and comprehensive administrative functions. The position demands a physical presence in our office to execute essential law firm operations while maintaining exceptional face-to-face client service standards. The ideal candidate brings proven experience running day-to-day operations in a law firm setting, with a demonstrated ability to manage multiple tasks efficiently.

We offer competitive compensation and benefits for this key operational position within our firm. Salary will be determined based on experience and qualifications.

• Execute front desk duties, including client reception
• Process and manage mail, certified mail, and courier services
• Handle client intake procedures and trust account-related tasks
• Maintain office supplies and manage vendor relationships
• Process vendor invoices and general expense management
• Coordinate conference room scheduling and meeting preparation

• Operate and troubleshoot office technology (postage machine, copiers, scanning systems)
• Manage document preparation and processing
• Coordinate technology inventory and maintenance

• Process client payments (checks, cash, trust refunds)
• Maintain professional relationships with building management and vendors
• Coordinate office events and client meetings
• Handle confidential document shredding procedures
• Maintain office appearance and functionality
• Manage procurement and purchasing according to established policies
• Provide legal and executive assistant duties as assigned

• Practice management software
• Postage systems and certified mail procedures
• Digital scanning and document management
• Conference room technology
• General office equipment

• 3+ years of direct law office management experience
• Proven track record in law firm front desk operations
• Strong command of legal procedures and client confidentiality protocols
• Demonstrated excellence in client communication and service
• Expert-level organizational and multitasking abilities
• Advanced proficiency in Microsoft Office Suite
• Professional appearance and ability to maintain composure in high-pressure situations
• Bachelor's degree preferred; equivalent experience considered
• Ability to lift up to 35 lbs