Workplace Solutions Manager

Workplace Solutions Manager# Clark Careers## Workplace Solutions Manager Apply:
Seattle, WA:
Full time:
Posted Today:
R5025509

We are seeking an enthusiastic and energetic Office Manager to join our Seattle office.  The ideal candidate is well-organized, adaptable, and an active thinker who always looks for the best approach. The Office Manager must be able to work independently and enjoy the administrative challenges of supporting a diverse team including senior leadership and multiple departments. In coordination with the leadership team, the Office Manager is responsible for overseeing the day-to-day operations of the Seattle office.

** Responsibilities:
*** Provide operational and logistical support to senior leadership
* Coordinate busy schedules, interacting with both internal and external parties
* Deliver exceptional service to all internal and external clients and visitors
* Organize travel needs and prepare detailed travel itineraries for San Francisco leadership using Clark’s travel site – Egencia
* Handle event planning to include involvement with volunteering initiatives, office parties, social events, all-hands meetings, and new hire orientation coordination
* Inventory, track, & order office and kitchen supplies; ensure workspace and kitchen are neat, clean, & organized
* Manage invoicing and expenses via Coupa system to include VP-level expense reports
* Oversee various vendors and related duties including maintenance, mailing/deliveries, office supplies, equipment, furniture, catering & food/beverage, office cleaning, and errands
* Property Management Liaison. Ensure rent & utilities are being paid, manage access to parking and suite
* Maintain office security by following safety procedures and controlling access via the reception desk (manage logbook, issue vendor keys)
* Provide an exceptional workplace experience - from answering the main line to greeting someone at the front door
* Communicate all internal messaging related to the daily operations of the San Francisco office and region
* Oversee health and safety regulations within the office;  when needed, ensure Covid protocols are in place and are being followed
* Handle internal meetings as well as conference room coordination and support
* Prioritize and manage multiple projects simultaneously
* Maintain accurate documentation and filing systems
* Other duties may be assigned, as necessary
** Qualifications
* ** 5+ years experience in an Office Manager or similar role supporting senior leadership and/or a department
* Demonstrated ability to 'think on your feet' and solve problems
* Personal confidence and a passion for customer service
* Can-do attitude with superior organizational skills and accuracy
* Ability to maintain confidentiality in all aspects of job responsibilities
* Clear and concise written and verbal communication skills
* Ability to juggle multiple competing priorities under deadlines
* Must be advanced in Microsoft Office applications. Google Suite is a plus
* Ability to navigate online platforms, such as Work Day, Salesforce, Coupa, & Egencia
* Ability and willingness to work occasional early mornings, evenings, and/or weekends as needed
* Able to lift up to 25 lbs
* Alignment to Clark Standards of Excellence: self-motivated, results-oriented, adaptable, team player, accountable, ethical, innovative, resilient, builds relationships, builds people/teams and followership, sets direction, and executes  
*
* Hours:

** You will be expected to be in the office Monday-Friday with a typical day starting around 8:00am.  
* The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role.
* *** The Physical Side of the Role:
** Given…