Program Specialist

Program Specialist 3 – Seattle Colleges

Location: Seattle, WA (Seattle Central College)

Seattle Central College is seeking a Program Specialist 3 for the Arts, Humanities, & Social Sciences (AHSS) Division. The role reports to the Dean of AHSS and is responsible for managing complex program and fiscal operations.

$61,512 – $82,860 per year (DOE)

Submit a resume and a cover letter that explains how your background intersects with the role. Applications must be received no later than January 22, 2026. The position will remain open until filled, and the first review of materials will begin on the same date.

As Program Specialist 3, you will independently manage budgeting, fiscal tracking, reconciliations, and reporting for AHSS. You will maintain compliance with college and state regulations, provide financial analysis and projections, and support division planning. You will coordinate administration for division programs and faculty operations and direct hourly, temporary, student, and work‑study employees. The role is governed by a collective bargaining agreement and includes representation by WFSE.

• Independently manage and track multiple AHSS departmental and program budgets; prepare projections, reports, and budget‑to‑actual analyses for Dean review.
• Prepare, review, and process all business and financial documents, including inter‑departmental charges, purchase requisitions, invoices, stipends, business process requests, travel authorizations, reimbursements, and payroll.
• Serve as fiscal liaison with the Business Office and district‑level fiscal staff; interpret fiscal policies and provide recommendations for compliance and efficiency.
• Reconcile monthly expenditures and procurement card statements; identify discrepancies and initiate corrective action.
• Monitor grant and special project budgets, including tracking time and effort, submitting reports, and ensuring compliance with fiscal guidelines.
• Coordinate annual budget planning with the Dean; prepare documentation for allocation requests, year‑end reconciliation, and carry‑forward planning.
• Create and maintain systems and tools for budget tracking, reporting, and documentation.
• Develop and maintain division resource manuals, fiscal timelines, and process guides.
• Coordinate onboarding and fiscal processing for faculty, part‑time, and student employees.
• Act as point of contact for faculty and staff regarding fiscal procedures, procurement, travel, and HR forms.
• Provide administrative coordination for scheduling, communications, and division initiatives.
• Participate in college and district committees or work groups to support fiscal process improvements.
• Exercise independent judgment and maintain confidentiality in all fiscal and personnel matters.

• Associate’s degree with at least four (4) years of progressively responsible fiscal or program coordination experience; or Bachelor’s degree in a business or related field with at least two (2) years of experience.
• Demonstrated ability to independently manage and track multiple budgets and financial processes.
• Advanced proficiency with Microsoft Excel, Word, and financial reporting tools.
• Experience with public‑sector accounting systems and fiscal compliance requirements.
• Strong analytical, organizational, and communication skills.
• Ability to interpret fiscal data and prepare summary reports.
• Experience working in a diverse, equity‑minded college environment.
• Ability to exercise discretion, prioritize multiple deadlines, and recommend procedural improvements.

Persons with disabilities have the right to reasonable accommodation in all employment aspects. Applications requesting accommodation should contact Human Resources.

• Typical office environment with computer, telephone, and other equipment.
• Frequent interruptions throughout the day.
• Regular 1:1 support, small‑group presentations, and repetitive computer work.

Seattle Colleges is committed to equal opportunity for all students, employees, and applicants. We do not discriminate on…