Pre-Award Grant and Contract Manager

Job Description

The Pre-Award Shared Services Team has an excellent opportunity for two Pre-Award Grant and Contract Managers.

Under the general supervision of the Associate Director this individual will be responsible for all aspects of proposal development for grants and contracts submitted by departments within the UW School of Medicine. This person will be responsible for providing expertise in pre-award policies and practices as defined by sponsors, federal, foundation, state, industry, and the University, while managing grants and contracts from proposal development through submission to funding sponsors.

Proposal development responsibilities include working directly with principal investigators, research administrators, post-award grant managers, and other campus partners and staff; developing budgets and preparing administrative portions of proposals; and recommending and implementing departmental policies and practices to ensure compliance with sponsor and university requirements. Pre-award responsibilities include:
1) developing and administering proposal timelines,
2) creating budgets,
3) preparing administrative portions of proposals,
4) editing technical components of proposals including budget justifications, facilities descriptions, biosketches, and similar,
5) ensuring compliance with sponsor and university requirements,
6) quality control of applications, and
7) building and maintaining strong partnerships with assigned department faculty and staff. Other responsibilities include:
1) providing technical advice and interpretation of regulations to Department faculty and staff, and
2) preparing and submitting Just-in-Time materials. This position is a deadline driven role responsible for quality control of applications before they leave the office, and ensuring they are submitted on time. This position will participate in lean process improvement activities.

• This position serves as the expert on grants and contracts administration with substantial responsibility for managing the unit’s grants and contracts program (pre-award).
• Advise faculty PIs on sponsor requirements particularly for specialized program announcements and non-federal sponsors.
• Prepare complex budgets and other administrative sections of proposals for grants and contracts based on knowledge of sponsor requirements and program objectives.
• Manage compliance of G&C program and provide technical advice and interpretation of government and foundation regulations and UW policies and procedures to PIs, program managers, researchers, and support staff.
• Act as the grant and contract compliance officer for the department in compliance with UW, federal, and state policies and regulations.
• Review proposals for potential IRB, IACUC and SFI issues and work with PIs for action.
• Provide faculty with clear and customer-oriented descriptions of pre-award processes.
• Interface with the University Office of Sponsored Programs (OSP), Post Award Fiscal Compliance (PFCA) , and funding agencies (NIH, NSF, foundations, pharma).
• Work closely with the SOM grant review unit to ensure University policies around PI eligibility, F&A waivers, cost sharing and IP disposition memos are being addressed and documented.
• Serve as the prime contact between agencies, central offices, and faculty.
• Work with funding agencies (both federal and non-federal) to resolve problems and/or obtain approval for deviation from authorized procedures.
• Prepare Just-In-Time documentation and time of award documentation as required by the sponsor.
• Coordinate the preparation of routine proposals and non-award agreements prepared by the Grant Specialists (Budget/Fiscal Analyst Leads).
• Use independent judgment and decision making to complete work on time and within compliance.
• Provide training to faculty, staff, and students of the department concerning pre-award management.
• Collaborate with pre-award shared services departments through strong relationship management to maintain information about their staff, PI’s, and policies that affect grant submission and compliance.
• Provides internal policy…