Brand Consulting Group Assistant, Hospitality

Who we are Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, licensing, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world.

The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

This role will serve as a Group Assistant on the Hospitality team, supporting the execution of hospitality programs and day-to-day hospitality management. The Group Assistant will also assist with the on-site execution of tentpole events and hosted experiences. The candidate will interface daily with the client and collaborate cross-functionally with internal teams, external vendors, clients, and property partners to ensure seamless planning and execution.

• Deliver best-in-class Hospitality experiences and ideas for brand clients
• Contributes by helping keep our finger on the pulse of the latest developments in the Hospitality and Experiential Marketing space by identifying and implementing the newest cutting edge technologies
• Works across the broader Brand Consulting department to identify new opportunities for Hospitality growth and improvements.
• Support the team (and/or account teams as needed) with ongoing projects by tracking timelines, managing status reports, and assisting with client billings.
• Conduct general market research as required, staying informed on industry trends, competitors, brand activity, territories, and key events.
• Works with Account Service Teams to deliver ideas that align and exceed client objectives.
• Liaise with our clients and the wider CAA Brand Consulting teams based in New York and Los Angeles
• Collaborates on project-based brand client initiatives from start to finish (briefing to execution)
• Work with clients, vendors, and internal teams to ensure consistent & comprehensive communication
• Develop & manage timelines, run of show, budgets & reconciliation
• Establish effective relationships across agency multi-disciplinary teams
• Ensure all agency protocols are being followed including vendor agreements, accounting processes, recaps, etc.
• Utilize agency resources appropriately and efficiently
• Demonstrate highest level of critical thinking with focus on proactiveness and attention to detail

• Bachelor's Degree in Business, Marketing, Communications, or similar discipline
• 1+ years’ experience in sports/entertainment and hospitality/event planning
• Agency experience, highly preferred
• Understanding of how brand partnerships work- from negotiation through execution, hospitality and event management
• Strong relationships building skills
• Creative and strategic thinker
• Strong writing and presentation skills
• Proficient in Excel & Power Point

Must be able to lift heavy boxes and items up to 30 lbs

Ability to work in office minimum 3 days per week

Team oriented, able to pivot and take on new tasks quickly

Able to prioritize multiple projects with ease, manage deadlines, coordinate key timelines and perform under pressure with strong attention to detail

Knowledge in working with detailed budgets

Polished written and verbal skills. Strong at communicating in written format through well-crafted email correspondence

Ability to build trust through relationship building, confidence and business acumen

Ability to utilize agency resources appropriately and efficiently

Willingness to work early mornings or late nights to accommodate weekends and holidays (if applicable)

On-Site in Seattle, WA

The annual base salary range for this position is as follows:
Seattle, WA - $20.00 - $22.00

This position is also eligible for benefits and a discretionary bonus. Ultimately, wages may vary based upon factors including, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

• Medical, Basic Life and AD&D Insurance
• Telemedicine
• Employee assistance and mental health counseling in person,…