Contracts and Compliance Specialist

The Contracts and Compliance Specialist helps Food Lifeline manage the agreements and requirements that support our work across Western Washington. This position creates reliable, practical systems for contract administration and assigned compliance obligations—helping teams understand what is required, stay ahead of deadlines, maintain complete records, and follow issues through to resolution.

• Manage the administrative lifecycle of organizational agreements, including vendor contracts, grants, government and network agreements, memoranda of understanding, distribution-partner agreements, amendments, and other assigned contracts.
• Serve as the administrative point of contact for employees initiating agreements and confirm that required intake information and supporting documents are complete before routing them for review.
• Manage contract intake, review, approval, signature, distribution, amendment, renewal, termination, and closeout using established workflows and approval requirements.
• Manage the central contract repository and maintain accurate records of contract owners, counter parties, key dates, notice periods, deliverables, insurance requirements, approvals, amendments, and supporting documents.
• Manage consistent contract-record standards, including executed agreements, amendments, approval history, financial commitments, naming conventions, document retention, and version control.
• Manage contract calendars and tracking tools; provide advance notice of upcoming actions and follow up on incomplete or overdue items.
• Coordinate review and routing across Finance, Legal, Information Technology, Human Resources, program teams, and other appropriate stakeholders.
• Support contract kickoff and handoff by preparing concise requirement summaries, owner lists, calendars, and documentation expectations.
• Support leaders with negotiation documentation and maintain a clear record of approved terms, decisions, and changes.

• Manage systems and records used to track assigned obligations under Feeding America agreements, distribution-partner requirements, WSDA/TEFAP programs, City of Seattle contracts, and other program agreements.
• Manage compliance calendars, partner-documentation requirements, monitoring schedules, and corrective-action records for assigned programs.
• Build effective working relationships with program leaders and staff responsible for partner relationships, program delivery, and monitoring, helping teams stay ahead of requirements and complete required work and documentation on time.
• Conduct assigned routine, periodic, and risk-based compliance reviews using established requirements, checklists, and sampling procedures. Identify missing, expired, inconsistent, or incomplete records; document exceptions; assess audit or monitoring readiness; and manage follow-up with appropriate staff and teams through resolution or escalation.
• When compliance challenges arise, look beyond individual errors to identify process gaps and patterns and partner with colleagues to develop practical, sustainable, improvements.
• Maintain evidence of required submissions, approvals, monitoring activities, remediation, and closure in accordance with established recordkeeping standards.

• Manage a centralized inventory of assigned compliance obligations, including responsible owners, deadlines, required documentation, review cycles, and escalation paths.
• Track assigned filings, renewals, certifications, inspections, required training, reviews, and other recurring compliance activities; follow up with responsible owners and elevate overdue or unresolved requirements.
• Manage the administrative coordination of assigned audits, inspections, certifications, desk reviews, monitoring visits, and other assessments, including schedules, request lists, document collection, submission tracking, meeting logistics, and follow-up. Finance retains responsibility for the annual financial statement audit and other Finance-led financial audits.
• Develop and manage a centralized corrective-action register for findings, observations, deficiencies, and management commitments, including root causes, owners, milestones, evidence, aging, and closure status.
• Coordinate with…