Contract Administrator

Job Family:
Buildings

Req

Position Location:

This role is Hybrid. We are looking for individuals within Sacramento, CA | San Francisco, CA and Seattle, WA

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. We're improving how we live, work, and move today and for the next generation. We know that the only way a business thrives is if our people are thriving. That's why we always put our people first.

Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn't just about improving buildings; it's about creating perfect places that improve people's lives.

Our Contract Administrators serve as the backbone of our contract management operations, ensuring seamless execution of contracts, purchase orders, and other commitment documents. You'll work collaboratively with Sales, Legal, and Management teams to identify and mitigate risks, manage contract workflows, and maintain compliance with company policies. This position offers an excellent opportunity to contribute to Siemens' mission of creating intelligent infrastructure solutions while developing expertise in contract administration and risk management.

• Contract Review & Risk Assessment:
  Review contracts, purchase orders, proposals, and commitment documents (including change orders) to identify potential risks and ensure compliance with company policy; utilize contract review software to scan, analyze, and flag risks in customer agreements below designated thresholds
• Contract Workflow Management:
  Manage end-to-end opportunity workflows using Contract Management software after booking; coordinate contract distribution between internal stakeholders and customers; track and follow up on contract review status with all parties
• Document Execution & Signature Management:
  Facilitate the complete contract execution process using Adobe Sign for internal signatures; receive, distribute, and process fully executed contracts; ensure proper documentation and retention of all signed agreements
• Addendum & Amendment Administration:
  Prepare and add addenda for contracts under threshold to address execution barriers; collaborate with contract managers to determine necessary terms and conditions requiring modification; register all addenda in the centralized registry and communicate rationale to business owners
• Specialized Agreement Processing:
  Manage workflows for Master Agreements and Non-Disclosure Agreements (NDAs); ensure appropriate Delegation of Authority processes are completed and recorded; submit to Sales Executives Consequential Damages Waiver (CDW) for approval
• Insurance & Bond Coordination:
  Distribute and receive Certificate of Insurance (COI) requests; request and process Payment and Performance Bonds
• Stakeholder Collaboration & Escalation:
  Interface with Legal, Sales, and Management to resolve contract review actions; refer contract disputes to appropriate business owners and contract managers when necessary; serve as a liaison between all parties to ensure smooth contract execution

• 3+ years of administrative experience, preferably in contract administration, contract management, legal support, or related field
• Organizational skills with ability to manage multiple priorities and deadlines
• Experience navigating spreadsheets and databases for data analysis, report generation, presentations, and general correspondence
• A…