Temporary Office Engineer

Seattle City Light, a department of the City of Seattle, is one of the nation’s largest municipally owned utilities in terms of the number of customers served. Over the years we have worked very hard to keep Seattle's electricity affordable, reliable, and environmentally sound. Today, City Light is a recognized national leader in energy efficiency and environmental stewardship.

The Project Delivery Business Unit has an exciting opportunity for an Office Engineer in the Construction Management Unit. As a senior construction management professional in this unit, you will act as the single point of contact for construction contractors and be responsible for the on-site construction contract administration of complex public works projects. You must be able to work in an office environment, construction project trailer, remote generation site, or a City Light supplied vehicle, since the location and the siting of the construction projects will dictate the work environment.

The primary locations will be Seattle Municipal Tower and South Service Center, with some travel to the remote generation sites. This position will report to the Civil Engineer, Supervisor.

The Construction Management Office Engineer’s primary responsibilities are to audit and process contractor payments and manage submittals for Public Works contracting. Duties include auditing payment documentation, preparing payment spreadsheets, creating payment packages, tracking milestones and expenditures against purchase order balances, monitoring submittals intake, routing submittals to the appropriate reviewers for approval, assembling responses, distributing completed submittals, and tracking submittals via project logs.

The Public Works progress payment oversight is vital for project controls accuracy with regards to City of Seattle Finance and Administrative Services (FAS) requirements.

This position performs the most complex and difficult technical civil engineering and construction related activities. This person is knowledgeable of the Resident Engineer as well as Office Engineer. This position is vital and cohesive to the organization.

The Construction Management Office Engineer may also have secondary responsibilities in the role of Resident Engineer. The Resident Engineer is the owner’s representative to inspect, monitor, survey, or verify information during construction and engineering-related projects. The Resident Engineer performs contract administration activities including, reviewing monthly progress reports, processing monthly and final payments to contractors, verifying final quantities and costs, compiling requisite documentation, reviewing change orders, and auditing as-built records.

The Resident Engineer acts as a liaison among consultants, contractors, subcontractors, manufacturers, fabricators or suppliers and negotiates problems of changes, errors or deficiencies to ensure compliance with project specifications.

The Office Engineer’s work is primarily in an office environment and the Resident Engineer’s role, if required, may involve field visits to active construction projects.

This position will report to the Construction Management Manager.

• Attend project team and pre-construction meetings to coordinate submittals and payment processes;
• Audit construction payment documentation prepared by others;
• Assist and train field personnel with documentation and records as needed;
• Create contractor payment spreadsheets and payment documentation;
• Monitor payments against purchase order amounts and coordinate with project managers;
• Monitor submittals intake and distribute to reviewers;
• Coordinate and assemble submittal review comments and return to contractors;
• Track submittals on project logs;
• Create payment and year-end…