Festival Special Events Coordinator

Base Pay Range

$23.00/hr – $23.00/hr

SIFF is a Seattle‑based 501(c)(3) arts nonprofit dedicated to the creation of vibrant experiences and spaces that champion film discovery and arts education.

Our mission is underpinned by values of partnership, sustainability, curiosity, inclusion, courage, and a commitment to diversity, equity, inclusion, and social justice. SIFF is committed to being an anti‑racist and anti‑oppression organization, striving to provide an environment that encourages inclusive experiences for all audiences, volunteers, artists, staff, and the wider community. We expect all participants in our events to uphold and embrace this commitment.

Our strategic commitment to Racial Equity and Social Justice (RESJ) guides our organization and community work.

The Special Events Coordinator supports the execution of all special events for the 2025 Seattle International Film Festival, ensuring proper documentation, supply inventory, and volunteer management.

Dates of Employment:
Full time, March 2, 2026 – May 29, 2026

Reports to:

Associate Director of Festivals and Events
Primary

Supervisory Responsibilities:

Festival Volunteers
Compensation: $23 an hour

• Recruit, schedule, and manage volunteers for general event duties and specialized teams via Shiftboard
• Draft and edit event invites, ensuring accurate and up‑to‑date information
• Execute event set‑up/strike of all special events, including parties, galas, filmmaker dinners, happy hours, etc.
• Work with the Festival Operations team to create inventory distribution plans for each event and then coordinate with the Production Manager to execute plans
• Supervise event check‑in at appropriate events
• Assist in overseeing sponsor presence fulfillment
• Work with suppliers and venue contacts to schedule and coordinate deliveries and pick‑ups of various products and supplies as needed
• Maintain organized and inventoried event storage spaces pre, during, and post Festival
• Support Special Events, Production, and Operations teams with various projects as needed
• Provide in‑depth procedures documentation, event recap reports, and wrap reports by scheduled due date
• Maintain general awareness of Washington liquor and cannabis laws
• Other duties as assigned

• 2‑3 years experience in coordinating events or festivals required
• 2‑3 years volunteer and/or staff management experience strongly preferred
• 1‑2 years experience using Shiftboard preferred
• 1‑2 years experience in G Suite required
• Must have a valid driver’s license and clean driving record
• Must be at least 21 years of age
• Ability to stand for extended periods of time
• Ability to lift at least 50 lbs

• Excellent customer service skills
• Ability to perform well in stressful situations
• Ability to stay focused and ensure completion of tasks
• Ability to lead and motivate a diverse and changing/rotating team
• Ability to ensure a pleasant patron, volunteer, and staff experience
• Excellent attention to detail
• Excellent communication skills, both verbal and written

• This is a full‑time FLSA overtime non‑exempt position
• Access to WA State Sick Leave accrual
• Access to discounts and passes to some SIFF programming and events hosted by neighboring Arts organizations
• This position is not eligible for health benefits, housing, nor paid company holidays

All SIFF positions require that employees are residing and completing work duties within the state of Washington.

• Apply directly at .
• Attach a resume detailing all relevant professional and lived experience to the role.
• Attach a cover letter stating why you’re interested in SIFF and how your professional experience qualifies you to be successful in the role.
• All attachments must be in PDF format.

SIFF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.